Governance & Secretariat Executive Assistant

VanRath Search & Selection; Belfast City District; On-site; GBP 30,000 - 31,000; Full time

Job summary

VanRath Search & Selection are supporting Belfast-based public sector employers to recruit an Executive Assistant for their Secretariat team. This is a temporary 3-month assignment with governance exposure and high-level administrative responsibilities in a respected public body.

You will provide senior-level administrative support, coordinate meetings, prepare agendas and minutes, manage diaries and handle confidential information.

Qualifications

• Previous experience in an executive support, secretariat or senior administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Experience preparing reports, agendas, minutes and correspondence.
• Ability to manage confidential and sensitive information.
• Proficient in Microsoft Office, including Word, Excel, Outlook and Teams.
• Strong attention to detail with excellent proofreading skills.
• Ability to prioritise workload and work to strict deadlines.
• Professional, proactive and customer-focused approach.

Responsibilities

• Provide high-level administrative and secretariat support to senior management.
• Coordinate meetings, prepare agendas and distribute meeting papers.
• Record accurate minutes and track actions arising from meetings.
• Manage diaries, correspondence and document control.
• Prepare reports, briefing papers and presentations.
• Liaise with internal departments and external stakeholders.
• Maintain confidential records and governance documentation.
• Support the delivery of corporate governance and committee processes.
• Respond to enquiries and provide administrative support across the Secretariat function.
• Ensure work is completed in line with organisational policies and procedures.

Skills

Executive support

Secretariat governance

Organisation

Time management

Communication

Attention to detail

Education

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

VanRath Search & Selection are supporting Belfast-based public sector employers to recruit an Executive Assistant for their Secretariat team. This is a temporary 3-month assignment with governance exposure and high-level administrative responsibilities in a respected public body.

You will provide senior-level administrative support, coordinate meetings, prepare agendas and minutes, manage diaries and handle confidential information.