Executive Assistant & Governance Coordinator

Rathbane Group; Newry; On-site; GBP 28,000 - 45,000; Full time

Benefits offered by this job

Equal opportunities employer

Job summary

The Rathbane Group, a family-led business with HQ in Newry, Northern Ireland and operations across the UK, Ireland and Poland, seeks an experienced Executive Assistant / Company Secretarial specialist to support the Group Managing Directors. You will manage diaries, coordinate Board governance, and maintain records for subsidiary companies.

Role requires 4+ years in senior support, strong organisational, communication and MS Office skills, with confidentiality and stakeholder management.

Qualifications

• Minimum 4 years’ relevant experience in an Executive Assistant, Legal Secretary, Paralegal or similar role.
• Excellent organisational and prioritisation skills, with the ability to work independently and manage competing demands.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to handle confidential information with discretion.
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• Confident working with senior internal and external stakeholders.
• Working knowledge of Companies House requirements and corporate governance principles.

Responsibilities

• Provide confidential and proactive executive support to the Group Managing Directors.
• Manage complex diaries, schedules, correspondences and priorities, anticipating requirements and resolving conflicts where possible.
• Organise meetings and events, including preparation of agendas and briefing papers.
• Take accurate minutes at Board and senior management meetings and follow up actions.
• Manage internal and external communications for the Group Managing Directors as a key contact.
• Coordinate travel arrangements, itineraries, accommodation and expenses.
• Draft correspondence, reports and presentations and undertake research as required.
• Build and maintain relationships with senior stakeholders.
• Maintain appropriate records, databases and filing systems.
• Provide administrative support for corporate governance and Board activities.
• Coordinate Board and subsidiary meetings, including agendas, packs, minutes and action tracking.
• Liaise with Directors regarding governance matters and maintain statutory records.
• Support Group and subsidiary financial controllers with governance matters.
• Assist governance and risk management through administration of insurance arrangements.
• Help ensure compliance with governance requirements and internal policies.

Skills

Executive support

Board liaison

Stakeholder management

Discretion

Attention to detail

Paralegal

Working with directors

Tools

MS Office

Job description

The Rathbane Group, a family-led business with HQ in Newry, Northern Ireland and operations across the UK, Ireland and Poland, seeks an experienced Executive Assistant / Company Secretarial specialist to support the Group Managing Directors. You will manage diaries, coordinate Board governance, and maintain records for subsidiary companies.

Role requires 4+ years in senior support, strong organisational, communication and MS Office skills, with confidentiality and stakeholder management.