Executive Secretariat & Governance Assistant

VanRath; Belfast City District; On-site; GBP 30,000 - 31,000; Full time

Job summary

VanRath invites applications for a role delivering high-level administrative and secretariat support to senior management within an independent public sector organisation in Belfast. The position focuses on coordinating governance processes, preparing papers, and managing confidential information with professionalism and discretion.

You will liaise with internal teams and external stakeholders, prepare reports and presentations, and maintain meticulous records in line with organisational

Qualifications

• Previous experience in an executive support, secretariat or senior administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Experience preparing reports, agendas, minutes and correspondence.
• Ability to manage confidential and sensitive information.
• Proficient in Microsoft Office, including Word, Excel, Outlook and Teams.
• Strong attention to detail with excellent proofreading skills.
• Ability to prioritise workload and work to strict deadlines.
• Professional, proactive and customer-focused approach.

Responsibilities

• Provide high-level administrative and secretariat support to senior management.
• Coordinate meetings, prepare agendas and distribute meeting papers.
• Record accurate minutes and track actions arising from meetings.
• Manage diaries, correspondence and document control.
• Prepare reports, briefing papers and presentations.
• Liaise with internal departments and external stakeholders.
• Maintain confidential records and governance documentation.
• Support the delivery of corporate governance and committee processes.
• Respond to enquiries and provide administrative support across the Secretariat function.
• Ensure work is completed in line with organisational policies and procedures.

Skills

Executive support

Secretariat

Organisational skills

Time management

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

VanRath invites applications for a role delivering high-level administrative and secretariat support to senior management within an independent public sector organisation in Belfast. The position focuses on coordinating governance processes, preparing papers, and managing confidential information with professionalism and discretion.

You will liaise with internal teams and external stakeholders, prepare reports and presentations, and maintain meticulous records in line with organisational