Executive Assistant & Governance Coordinator

MJM Marine; Newry; On-site; GBP 35,000 - 52,000; Full time

Job summary

Rathbane Group is seeking an Executive Assistant & Company Secretarial Coordinator to provide confidential executive support and governance coordination. You will manage diaries, prepare board materials, and coordinate travel for senior leaders across our UK & Ireland operations.

The role also covers company secretarial duties and governance administration, liaising with Directors and stakeholders, and handling sensitive information with discretion. Strong MS Office skills are essential.

Qualifications

• Minimum 4 years’ relevant experience in an Executive Assistant or similar role, ideally supporting senior executives.
• Excellent organisational and prioritisation skills with the ability to work independently and manage competing demands.
• Excellent written and verbal communication skills.
• Strong discretion when handling confidential and commercially sensitive information.
• Proficient with MS Office and related tools.

Responsibilities

• Provide confidential and proactive executive support to the Group Managing Directors.
• Manage complex diaries, schedules, correspondences and priorities, anticipating requirements and resolving conflicts.
• Organise meetings and events, including agendas, briefing papers, presentations and materials.
• Take accurate minutes at Board and senior management meetings and follow up actions.
• Coordinate travel arrangements and expenses.
• Draft correspondence and presentations and perform research as required.
• Maintain records, databases and filing systems.
• Support governance with board and subsidiary meetings and minutes.

Skills

Executive support

Calendar management

Stakeholder management

Communication skills

Discretion with confidential info

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Rathbane Group is seeking an Executive Assistant & Company Secretarial Coordinator to provide confidential executive support and governance coordination. You will manage diaries, prepare board materials, and coordinate travel for senior leaders across our UK & Ireland operations.

The role also covers company secretarial duties and governance administration, liaising with Directors and stakeholders, and handling sensitive information with discretion. Strong MS Office skills are essential.