Executive Assistant – 13518 – Full Time – Belfast

Catering; Belfast City District; On-site; GBP 26,000 - 27,000; Full time

Job summary

Catering in Belfast is seeking an experienced Executive Assistant to provide high-quality support to senior leaders in a fast-paced corporate environment. You will manage complex diaries, coordinate meetings and travel, and assist with presentations and reports from day one.

The role requires strong organisation, proactivity, and the ability to work to tight deadlines while ensuring accuracy. Initial 6-month maternity cover with potential extension.

Qualifications

• Experience supporting senior executives in a corporate environment.
• Strong diary management and multi-priority coordination.
• Excellent organisational and time management skills.
• Proactive, detail-oriented, and able to meet tight deadlines.
• Proficient in Microsoft PowerPoint and Excel.

Responsibilities

• Provide comprehensive diary and calendar management for senior executives.
• Coordinate meetings, travel arrangements, and agendas.
• Prepare presentations, reports and executive materials.
• Support project activities and track actions.
• Coordinate events, leadership meetings, and executive visits.
• Maintain confidentiality and handle sensitive information.

Skills

Diary management

Meeting coordination

Stakeholder management

Presentation support

Time management

Tools

PowerPoint

Excel

Job description

Location: Belfast (Clarendon Road)

Contract: Initial 6-month maternity cover, with potential to extend up to 12 months

Working Pattern: Full-time

We are seeking an experienced Executive Assistant to provide high-quality support to senior leaders within a fast-paced corporate environment.

This opportunity would suit someone who can quickly integrate into a busy team, manage competing priorities, and confidently provide executive-level administrative support from day one. The successful candidate will be highly organised, proactive, and comfortable working to tight deadlines while maintaining exceptional attention to detail.

Key Responsibilities

• Provide comprehensive diary and calendar management for senior executives
• Coordinate meetings, appointments, and travel arrangements
• Organise team meetings, prepare agendas, and record meeting minutes where required
• Assist with presentations, reports, and executive communications
• Support project-related activities, tracking actions and coordinating information
• Plan and coordinate events, leadership meetings, and executive visits
• Build effective working relationships with stakeholders across the business
• Manage multiple priorities while ensuring a high standard of accuracy and professionalism
• Handle confidential and sensitive information with discretion

What We’re Looking For

• Previous experience supporting senior executives within a corporate environment
• Strong Executive Assistant, Personal Assistant, or senior administrative support experience
• Proven ability to manage complex diaries and coordinate multiple priorities simultaneously
• Excellent organisational and time management skills
• Strong communication and stakeholder management abilities
• Proficiency in Microsoft PowerPoint and Excel
• Experience preparing presentations, reports, and meeting materials
• Ability to work independently and confidently in a fast-moving environment
• A proactive approach with the ability to anticipate needs and resolve issues

Preferred Background

We are particularly interested in candidates who have worked within:

• Banking or Financial Services
• Legal Services
• Big Four Consulting
• Insurance
• Other large corporate organisationsExperience supporting executives during periods of business change, growth, or project delivery would be advantageous.

Why Apply?

• Opportunity to support senior leaders within a well-established corporate environment
• Varied and fast-paced role with significant stakeholder exposure
• Initial 6-month contract with potential extension
• Collaborative and professional team environment

Salary: £140 – £143/day

Job Type: Contract

Location: Belfast, County Antrim