Personal Assistant - Public Sector

VanRath Search & Selection; Belfast City District; On-site; GBP 30,000 - 31,000; Full time

Job summary

VanRath Search & Selection is recruiting a Personal Assistant for a respected public sector body in Belfast. You'll provide high-level executive support to senior management, manage diaries, meetings, minutes and confidential documentation.

The role combines governance admin with stakeholder liaison, document control and reporting duties, in a busy Secretariat team. This is a 3-month temporary assignment with potential for extension.

Qualifications

• Previous experience in an executive support, secretariat or senior administrative role.
• Strong written and verbal communication skills.
• Excellent organisational and time management skills.
• Ability to handle confidential and sensitive information.

Responsibilities

• Provide high-level administrative and secretariat support to senior management.
• Coordinate meetings, prepare agendas and distribute meeting papers.
• Record accurate minutes and track actions arising from meetings.
• Manage diaries, correspondence and document control.
• Prepare reports, briefing papers and presentations.
• Liaise with internal departments and external stakeholders.
• Maintain confidential records and governance documentation.
• Support the delivery of corporate governance and committee processes.
• Respond to enquiries and provide administrative support across the Secretariat function.
• Ensure work is completed in line with organisational policies and procedures.

Skills

Executive support

Secretariat

Time management

Communication

Documentation

Attention to detail

Tools

Microsoft Office

Job description

Personal Assistant - Public Sector (CB777555) Belfast, Northern Ireland

Salary: GBP30458 - GBP31097 per annum + Additional Benefits

VANRATH are delighted to be working with a respected public body seeking an experiencedPersonalAssistantto join theirSecretariat team.

What’s in it for you?

• Initial minimum 3-month temporary assignment

About your next employer

You'll be joining an independent public sector organisation committed to delivering high standards of governance, accountability and public service. The Secretariat Team plays a vital role in supporting senior leadership, coordinating governance processes and ensuring the efficient administration of key organisational activities.

About you

• Previous experience in an executive support, secretariat or senior administrative role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Experience preparing reports, agendas, minutes and correspondence
• Ability to manage confidential and sensitive information
• Proficient in Microsoft Office, including Word, Excel, Outlook and Teams
• Strong attention to detail with excellent proofreading skills
• Ability to prioritise workload and work to strict deadlines
• Professional, proactive and customer-focused approach

What you’ll do

• Provide high-level administrative and secretariat support to senior management
• Coordinate meetings, prepare agendas and distribute meeting papers
• Record accurate minutes and track actions arising from meetings
• Manage diaries, correspondence and document control
• Prepare reports, briefing papers and presentations
• Liaise with internal departments and external stakeholders
• Maintain confidential records and governance documentation
• Support the delivery of corporate governance and committee processes
• Respond to enquiries and provide administrative support across the Secretariat function
• Ensure work is completed in line with organisational policies and procedures