Global Interview Scheduler

Medius; Greater London; On-site; GBP 26,000 - 40,000; Full time

Job summary

Medius is hiring a Scheduling & Recruitment Support specialist to help run smooth interview processes across time zones. You’ll coordinate interviews, send confirmations, and keep calendars in perfect sync so hiring teams can focus on the candidates.

You’ll also help improve processes with templates and checklists, while handling sensitive candidate data with care. The role emphasizes clear communication, discretion, and a proactive mindset.

Qualifications

• 2+ years experience in scheduling, coordination, administration or recruiting support.
• Confidence with Outlook or Google Calendar; comfortable learning new tools.
• Clear, warm writing; your emails sound like a person wrote them.
• A knack for juggling lots of moving pieces without dropping one.
• Discretion. Hiring is confidential, and you know it.
• Fluent English; add other languages if needed.

Responsibilities

• Book interviews. From phone screens to final panels, across time zones and busy calendars.
• Be the friendly face for candidates. Send confirmations and reminders, share logistics, and answer questions fast.
• Keep things tidy. Make sure our applicant tracking system and calendars match, every time.
• Work with recruiters and hiring managers. Check availability, rebook when plans change, and nudge for feedback when it's running late.
• Spot clashes early. Fix double bookings before anyone notices.
• Help us get better. Suggest templates, checklists and small process fixes that save everyone a few clicks.
• Handle candidate details with care. Follow our data privacy practices, always.

Skills

Scheduling

Calendar management

Recruiting support

Clear written communication

Discretion

Fluent English

Tools

Outlook

Google Calendar

Job description

Medius is hiring a Scheduling & Recruitment Support specialist to help run smooth interview processes across time zones. You’ll coordinate interviews, send confirmations, and keep calendars in perfect sync so hiring teams can focus on the candidates.

You’ll also help improve processes with templates and checklists, while handling sensitive candidate data with care. The role emphasizes clear communication, discretion, and a proactive mindset.