Global Talent Acquisition Scheduling Coordinator

Medius; Greater London; On-site; GBP 26,000 - 40,000; Full time

Job summary

Medius is hiring a Scheduling & Recruitment Support specialist to help run smooth interview processes across time zones. You’ll coordinate interviews, send confirmations, and keep calendars in perfect sync so hiring teams can focus on the candidates.

You’ll also help improve processes with templates and checklists, while handling sensitive candidate data with care. The role emphasizes clear communication, discretion, and a proactive mindset.

Qualifications

• 2+ years experience in scheduling, coordination, administration or recruiting support.
• Confidence with Outlook or Google Calendar; comfortable learning new tools.
• Clear, warm writing; your emails sound like a person wrote them.
• A knack for juggling lots of moving pieces without dropping one.
• Discretion. Hiring is confidential, and you know it.
• Fluent English; add other languages if needed.

Responsibilities

• Book interviews. From phone screens to final panels, across time zones and busy calendars.
• Be the friendly face for candidates. Send confirmations and reminders, share logistics, and answer questions fast.
• Keep things tidy. Make sure our applicant tracking system and calendars match, every time.
• Work with recruiters and hiring managers. Check availability, rebook when plans change, and nudge for feedback when it's running late.
• Spot clashes early. Fix double bookings before anyone notices.
• Help us get better. Suggest templates, checklists and small process fixes that save everyone a few clicks.
• Handle candidate details with care. Follow our data privacy practices, always.

Skills

Scheduling

Calendar management

Recruiting support

Clear written communication

Discretion

Fluent English

Tools

Outlook

Google Calendar

Job description

About Us

At Medius, we believe managing finance should be about strategy, not stress. That same mindset shapes not only the solutions we build, but also the culture we create for our people. We remove complexity, embrace innovation, and give our teams the freedom to focus on what truly matters - whether that’s transforming the future of finance with AI or finding balance to go home on time.

About Us

At Medius, we believe managing finance should be about strategy, not stress. That same mindset shapes not only the solutions we build, but also the culture we create for our people. We remove complexity, embrace innovation, and give our teams the freedom to focus on what truly matters - whether that’s transforming the future of finance with AI or finding balance to go home on time.
Founded in Sweden in 2001, Medius has grown from a local startup into a global leader in cloud-based spend management solutions. Today, thousands of organizations worldwide trust us to simplify accounts payable and spend management processes. Our journey has been driven by continuous innovation, a passion for technology, and above all - the people who make it happen.
We’re more than a software company. We’re a team of problem-solvers, innovators and collaborators working together to reinvent the category of accounts payable. Our solutions use Artificial Intelligence to eliminate manual work, bring clarity, confidence, and control, and empower finance teams of the future.
At Medius, our values guide how we work and grow together:

• Connect - We believe in the power of people-individually and collectively, and our success depends on understanding and respecting each other. We appreciate that ‘empowering finance teams of the future’ is an exciting endeavor, and we share it with everyone around us.
• Question - We enjoy the challenge of our work and the thrill of collaboration. We are not afraid to question ourselves and each other because we believe diverse perspectives can lead to better outcomes and that there is great power in resolution.
• Own - We are thorough, thoughtful, and decisive. We anticipate what’s next, what a customer might need, and then we deliver. That’s how we get things done. And that’s how we remain a leader. Customers trust us to do our job so that they can focus on what they do best.

At Medius, you’ll join a diverse, global community where curiosity is celebrated, ideas matter, and innovation never stops. If you’re passionate about technology, eager to make an impact, and ready to grow alongside a team that lives its values, Medius is where you can do your best work - your impact is global.
Learn more at www.medius.com

Job Overview

Great interviews start with good timing.

You’ll line up candidates, interviewers and rooms so everyone shows up ready and nobody's left wondering. Candidates feel looked after. Recruiters and hiring managers get their time back for the work that matters.

Responsibilities And Duties

• Book interviews. From phone screens to final panels, across time zones and busy calendars.
• Be the friendly face for candidates. Send confirmations and reminders, share logistics, and answer questions fast.
• Keep things tidy. Make sure our applicant tracking system and calendars match, every time.
• Work with recruiters and hiring managers. Check availability, rebook when plans change, and nudge for feedback when it's running late.
• Spot clashes early. Fix double bookings before anyone notices.
• Help us get better. Suggest templates, checklists and small process fixes that save everyone a few clicks.
• Handle candidate details with care. Follow our data privacy practices, always.

Qualifications

• 2+ years in experience in scheduling, coordination, administration or recruiting support.
• Confidence with Outlook or Google Calendar, and comfort learning new tools.
• Clear, warm writing. Your emails sound like a person wrote them.
• A knack for juggling lots of moving pieces without dropping one.
• Discretion. Hiring is confidential, and you know it.
• Fluent English. [Add other languages if needed]

Nice to have -

• Hands-on experience with an applicant tracking system.
• Experience supporting hiring across several countries or time zones.
• Time spent in a B2B software company.

Medius Is Committed To Fair And Equitable Compensation Practices.

Actual compensation will be determined based on several factors, including but not limited to relevant skills, experience, qualifications, certifications, internal equity, and the geographic location in which the role is performed. Compensation may vary for roles performed in different locations due to differences in the cost of labor.

The total compensation package for this position may also include eligibility for variable compensation (such as a performance bonus or commission), benefits, and/or participation in other incentive or benefit plans, in accordance with the terms of the applicable plans. Benefits may include medical, dental, and vision coverage, paid time off, and retirement benefits, subject to eligibility requirements.

Medius is an equal opportunity employer

We are committed to providing equal employment opportunities to all qualified applicants and employees, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability (physical or mental), genetic information, medical condition, marital status, citizenship or immigration status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.

If you require a reasonable accommodation due to a disability or for religious reasons during the application or interview process, please review our accommodations process.