Fund Administrator

Aztec Financial Services (UK) Limited; Southampton; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Discretionary bonus scheme

Flexible, hybrid working

Work abroad up to 3 weeks per annum

Generous holiday allowance

Pension scheme

Private medical insurance includingEye

Life assurance

Worldwide travel insurance

Health and wellbeing programmes

On-site parking

Job summary

Aztec Financial Services (UK) Limited seeks a Trainee Fund Administrator to support day-to-day administration of fund structures under the direction of a Client Relationship Manager. You will gain exposure to corporate secretarial matters, investor records on eFront, and the preparation of boards packs while developing professional qualifications and financial services experience in a collaborative team.

With a competitive benefits package and flexible, hybrid working options, this role offers a

Qualifications

• Pursuing ICSA or equivalent professional qualification.
• Some financial services experience to support the role.
• Proficient computer literacy and software skills.
• Strong interpersonal skills to work with clients and colleagues.

Responsibilities

• Administer funds, management companies and fund structures under supervision.
• Prepare agendas, circulate board packs and draft routine meeting minutes.
• Maintain investor records on eFront and process changes
• Prepare and issue payment instructions for fund expenses
• Coordinate routine fund operations, investor calls and distributions
• Ensure regulatory and statutory filings are completed on time
• Assist with accounts distribution and filing processes
• Support induction and training of trainee staff

Skills

ICSA certificate

Finance experience

Computer literacy

Interpersonal skills

Education

ICSA certificate (studying)

Tools

eFront

Job description

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role

Reports to Client Relationship Manager. The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities

• Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis
• Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings
• Maintain accurate investor records on eFront and process investor changes
• Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library
• Process and co-ordinate routine fund operations, including investor calls and distributions
• Ensure regulatory and statutory fillings are made in timely manner
• Assist with the accounts distribution and filing process
• Assist and support the induction, integration and training of Trainee staff

Skills, knowledge, expertise

• The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)
• Some financial services experience (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits.

In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking

With an ambitious vision for further growth, we’re always on the lookout for bright individuals to join our journey. Progress your career with a company that will support you every step of the way.

At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career. We’re an ambitious company, committed to building long-term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle. Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose. Join us and discover what makes us the bright alternative.