Fund Administrator - Transactions, Compliance and AML

Aztec Services (Jersey) Limited; Saint Helier; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3 WEE

Private medical insurance

Pension scheme

Life assurance (death in service and T

Worldwide travel insurance

Health and wellbeing programmes

On-site parking

Job summary

Aztec Services (Jersey) Limited is seeking a dedicated professional to focus on investment transactional activity, AML and compliance for a large client. You will coordinate data, assist with regulatory filings, and support fund structure setup with internal and external stakeholders.

The role requires strong integrity, client-facing experience in financial services, and the ability to work in a hybrid environment with Jersey-based operations.

Qualifications

• Experience in financial services and fund administration.
• Understanding of AML and regulatory requirements.
• Ability to manage client relationships and coordinate internal teams.

Responsibilities

• Serve as contact for investment transactional activity and AML/compliance matters for the client.
• Coordinate data collation with team members and collaborate with central Compliance and AML teams.
• Assist with regulatory filings and establishment of fund structures.
• Oversee bank account openings, payments processing, and closing of investments.
• Maintain records and ensure adherence to Aztec control frameworks.

Skills

Finance experience

AML/Compliance

Jersey funds knowledge

Client liaison

Data integrity

MS Office

Tools

Microsoft Word

Microsoft Excel

Job description

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role

Reports to Manager
The purpose of this role is to focus on transactions, compliance and investment AML related matters for a single large client (the “Client”). The successful candidate will support the delivery of high-quality outputs in relation to various processes followed by the sub-team, to deliver a positive impact on the overall performance of the sub‑team and to promote excellent service to the Client.

Key responsibilities

As a member of the sub-team, to act as a point of contact on investment transactional activity, underlying investment AML and compliance related matters with the Client, with the support from your Manager
Collaborating internally with other team members, co‑ordinating the collation of data and working closely with Aztec’s centralised Compliance and AML teams where applicable
Be involved in the coordination of regulatory filings for the entities under administration
Co‑ordinate the establishment of various fund structures, to include registry submissions, internal system updates, review and arranging execution of constitutional documentation, board approvals etc.
Arrange for the opening of bank accounts and the processing of payments via banking systems
Assist with the closing of investment purchases, financing and loan drawdowns, divestments and sales
Liaise with underlying investments to resolve any AML/KYC queries in relation to the entities under administration
To assist with the co‑ordination of meetings, drafting minutes, action logs and working on related projects impacting the wider team
Contribute towards the team and the business, via ensuring robust adherence to policies and procedures in respect of all transaction related processes, alongside compliance and regulatory matters for the client facing team
Ensure Aztec internal control frameworks are followed in full
Assist with team‑wide administration deliverables such as financial accounts distribution
Liaise with the Client and various intermediaries on a daily basis
Maintain accurate records on company systems and process timely updates.

Skills, knowledge, expertise

Strong alignment to Aztec Group values
High level of integrity, dependability, and proactivity
Strong internal and external communication skills, together with the ability to develop good working relationships within the business
Logical approach, analytical ability
Solutions orientated critical thinking
Ability to quickly learn new information, processes, and procedures
Ability to meet deadlines and proactively identify and deal with problems
A self‑starter with the ability to work independently on concurrent initiatives
Some previous client facing experience within the financial services sector
The candidate will be expected to be studying towards a relevant professional qualification (preferably CGI/ICSA certificate level or equivalent)
Some understanding of Jersey funds regulation and codes (FSB, JPF, CIF)
General understanding of fund structures (limited partnerships and companies)
Good attention to detail
Computer literacy skills
Good interpersonal skills are required to develop close working relationships with colleagues and business contacts.

Training and development

We will provide training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and be great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Benefits

In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking

Culture and growth

With an ambitious vision for further growth, we’re always on the lookout for bright individuals to join our journey. Progress your career with a company that will support you every step of the way. At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career. We’re an ambitious company, committed to building long‑term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle. Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose. Join us and discover what makes us the bright alternative.