Front-of-House & Office Operations Coordinator

Forvis Mazars LLP; Greater London; On-site; GBP 23,000 - 30,000; Full time

Job summary

Forvis Mazars is seeking an Office Coordinator to join their UK team. The role focuses on delivering a professional front‑of‑house experience, coordinating meeting rooms, and supporting facilities and administrative duties to ensure smooth day‑to‑day operations.

You will support onboarding, visitor management, post and courier logistics, and basic health and safety activities, while helping maintain a welcoming and well‑organised office environment.

Qualifications

• Experience in customer service, hospitality, administrative or office support role.
• Positive, professional and approachable manner.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage a varied workload.
• Proficient in Microsoft Office applications (Outlook/Word/Teams).
• Willingness to learn and take on new responsibilities.
• Commitment to delivering an excellent experience for colleagues, clients and visitors.

Responsibilities

• Deliver a professional and friendly front‑of‑house experience for colleagues, clients and visitors.
• Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
• Support day‑to‑day facilities operations, helping to maintain a welcoming, clean, safe and secure working environment.
• Assist with visitor management, including greeting visitors and coordinating contractor access.
• Provide support with office health and safety activities, including office inspections, fire drills and incident reporting.
• Assist with onboarding activities for new joiners, including office tours and first‑day arrangements.
• Monitor office supplies and place orders as required.
• Support the management and distribution of incoming and outgoing post, deliveries and couriers.
• Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
• Assist with the coordination of local office events and team activities.
• Support meeting and event catering arrangements when required.
• Carry out routine administrative tasks, maintaining accurate records and documentation.
• Help identify opportunities to improve office processes and enhance the workplace experience.

Skills

Customer service

Administrative support

Office management

Excellent communication

Organisational skills

MS Office

Tools

Outlook

Word

Teams

Job description

Forvis Mazars is seeking an Office Coordinator to join their UK team. The role focuses on delivering a professional front‑of‑house experience, coordinating meeting rooms, and supporting facilities and administrative duties to ensure smooth day‑to‑day operations.

You will support onboarding, visitor management, post and courier logistics, and basic health and safety activities, while helping maintain a welcoming and well‑organised office environment.