Executive Office & Facilities Coordinator

Forvis Mazars LLP; West of England; On-site; GBP 25,000 - 35,000; Full time

Job summary

Forvis Mazars UK is seeking an Office Coordinator to deliver essential support across the office, including diary management for Partners, front-of-house operations, and health & safety compliance. The role is predominantly office-based, requiring proactive process improvement and strong client service mindset.

You’ll collaborate with Partners and Managers to optimise workflows, support events and office operations, and help create a welcoming, safe working environment for staff and visitors.

Qualifications

• Experience in a similar role.
• Experience in health and safety compliance in the workplace.
• Strong attention to detail and multi-tasking skills.
• Excellent communication, presentation and interpersonal skills.

Responsibilities

• Provide effective office support and front-of-house operations.
• Manage Partners' diaries and coordinate internal/external meetings.
• Support health and safety policy implementation in the office.
• Assist with facilities, visitor and contractor visits.
• Provide basic IT troubleshooting and switchboard support.

Skills

Office Coordination

Health & Safety compliance

Attention to detail

Problem solving

Communication

Teamwork

Client service

MS Office

Tools

MS Teams

IT troubleshooting tools

Job description

Forvis Mazars UK is seeking an Office Coordinator to deliver essential support across the office, including diary management for Partners, front-of-house operations, and health & safety compliance. The role is predominantly office-based, requiring proactive process improvement and strong client service mindset.

You’ll collaborate with Partners and Managers to optimise workflows, support events and office operations, and help create a welcoming, safe working environment for staff and visitors.