Office Coordinator

Forvis Mazars LLP; Manchester; On-site; GBP 23,000 - 27,000; Full time

Job summary

Forvis Mazars is seeking an Office Coordinator to deliver a professional front‑of‑house experience and provide facilities and admin support across the UK office network. You will work closely with the Office Manager to ensure smooth day‑to‑day operations and a welcoming environment for colleagues and visitors.

The role is predominantly office‑based and suits someone looking to develop a career in office administration, facilities support and event coordination within a large professional

Qualifications

• Experience in customer service or office support roles.
• Professional and approachable manner with strong communication.
• Excellent organisational skills and attention to detail.

Responsibilities

• Deliver a professional front‑of‑house experience for colleagues and visitors.
• Set up meeting rooms and ensure they are ready for meetings and events.
• Support day‑to‑day facilities operations in a welcoming environment.
• Assist with visitor management and contractor access.
• Support health and safety activities and office inspections.
• Assist with onboarding for new joiners and office tours.
• Monitor office supplies and handle post, deliveries and couriers.
• Provide switchboard and inbox support and escalate enquiries as needed.
• Assist with local office events and catering arrangements.
• Carry out routine administrative tasks and maintain records.

Skills

Customer service

Administrative skills

Organisational skills

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Teams

Job description

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future. Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. You’ll join a collaborative and inclusive team where you can develop your skills, explore new opportunities and contribute from day one. Together, we grow, belong and impact.

About the role

The Office Coordinator plays an important role in creating a professional, welcoming and well‑organised office environment. Working closely with the Office Manager and wider team, you will provide front‑of‑house, facilities and administrative support to ensure the smooth day‑to‑day running of the office. This is a predominantly office‑based role and would suit someone looking to develop their career in office administration and facilities support. #LI-JH2 #LI-DNP

Key responsibilities

• Deliver a professional and friendly front‑of‑house experience for colleagues, clients and visitors.
• Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
• Support the day‑to‑day facilities operations, helping to maintain a welcoming, clean, safe and secure working environment.
• Assist with visitor management, including greeting visitors and coordinating contractor access.
• Provide support with office health and safety activities, including office inspections, fire drills and incident reporting.
• Assist with onboarding activities for new joiners, including office tours and first‑day arrangements.
• Monitor office supplies and place orders as required.
• Support the management and distribution of incoming and outgoing post, deliveries and couriers.
• Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
• Assist with the coordination of local office events and team activities.
• Support meeting and event catering arrangements when required.
• Carry out routine administrative tasks, maintaining accurate records and documentation.
• Help identify opportunities to improve office processes and enhance the workplace experience.

What we're looking for

• Previous experience in a customer service, hospitality, administrative or office support role would be beneficial.
• A positive, professional and approachable manner.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage a varied workload.
• Comfortable using Microsoft Office applications, including Outlook, Word and Teams.
• A proactive attitude with a willingness to learn and take on new responsibilities.
• Commitment to delivering an excellent experience for colleagues, clients and visitors.

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio‑economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you cangrowyour skills, belongto a team that values your ideas, and make animpactthat matters. Forvis Mazars is a leading global professional services network providing audit & assurance, tax & advisory services. In the UK, we’re home to more than 3,400 professionals and 190 partners across 14 offices, all united by a shared purpose: shaping a better future. Whether you're starting your career or taking your next step, you'll find opportunities to learn, develop and make a meaningful contribution from day one. We believe the best ideas come from different perspectives, so you'll be encouraged to bring your whole self to work, collaborate with talented people across our firm, and build relationships that help you grow. At Forvis Mazars, you’ll belong to a local team, benefit from global opportunities, and make an impact for our clients, communities and each other. Together, we grow, belong and impact.

We recruit most of our opportunities on a rolling basis, so roles may close earlier than advertised if they receive a high volume of applications.

As we've recently transitioned to a new application portal, there may occasionally be some unexpected issues. While everything should run smoothly, if you experience any issues or something doesn't look quite right, please get in touch with our recruitment team and we'll be happy to help.

We want to get to know the real you. Applications written in your own words help us understand your experiences, motivations and potential, so we'd encourage candidates not to rely on AI-generated answers.

At Forvis Mazars, we believe great careers start with great experiences. That's why we're committed to providing a transparent, respectful and people‑centred recruitment process. Every application is reviewed by our team, and all candidates will receive an outcome, regardless of the result.