Office Coordinator

Forvis Mazars in the UK; Manchester; Presencial; GBP 23 000 - 30 000; Tempo integral

Resumo da oferta

Forvis Mazars in the UK is seeking an Office Coordinator to support front-of-house, facilities and admin tasks across the office. You will work closely with the Office Manager to ensure the office runs smoothly and professionally.

This predominantly office-based role offers the opportunity to develop your career in office administration and facilities support, with responsibilities from greeting visitors to coordinating meetings, post, supplies and health & safety activities in a Manchester

Qualificações

• Previous experience in customer service, hospitality, administrative or office support.
• A positive, professional and approachable manner.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage a varied workload.
• Comfortable using Microsoft Office applications, including Outlook, Word and Teams.
• A proactive attitude with a willingness to learn and take on new responsibilities.
• Commitment to delivering an excellent experience for colleagues, clients and visitors.

Responsabilidades

• Deliver a professional and friendly front-of-house experience for colleagues, clients and visitors.
• Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
• Support the day-to-day facilities operations, helping to maintain a welcoming, clean, safe and secure working environment.
• Assist with visitor management, including greeting visitors and coordinating contractor access.
• Provide support with office health and safety activities, including office inspections, fire drills and incident reporting.
• Assist with onboarding activities for new joiners, including office tours and first-day arrangements.
• Monitor office supplies and place orders as required.
• Support the management and distribution of incoming and outgoing post, deliveries and couriers.
• Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
• Assist with the coordination of local office events and team activities.
• Support meeting and event catering arrangements when required.
• Carry out routine administrative tasks, maintaining accurate records and documentation.
• Help identify opportunities to improve office processes and enhance the workplace experience.

Conhecimentos

Customer service

Hospitality

Administrative skills

Communication skills

Organisational skills

Ferramentas

Microsoft Office

Outlook

Word

Teams

Descrição da oferta de emprego

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.

Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. You’ll join a collaborative and inclusive team where you can develop your skills, explore new opportunities and contribute from day one. Together, we grow , belong and impact.

About the role

The Office Coordinator plays an important role in creating a professional, welcoming and well-organised office environment. Working closely with the Office Manager and wider team, you will provide front-of-house, facilities and administrative support to ensure the smooth day-to-day running of the office.

This is a predominantly office-based role and would suit someone looking to develop their career in office administration and facilities support. #LI-JH2 #LI-DNP

Key responsibilities

• Deliver a professional and friendly front-of-house experience for colleagues, clients and visitors.
• Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
• Support the day-to-day facilities operations, helping to maintain a welcoming, clean, safe and secure working environment.
• Assist with visitor management, including greeting visitors and coordinating contractor access.
• Provide support with office health and safety activities, including office inspections, fire drills and incident reporting.
• Assist with onboarding activities for new joiners, including office tours and first-day arrangements.
• Monitor office supplies and place orders as required.
• Support the management and distribution of incoming and outgoing post, deliveries and couriers.
• Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
• Assist with the coordination of local office events and team activities.
• Support meeting and event catering arrangements when required.
• Carry out routine administrative tasks, maintaining accurate records and documentation.
• Help identify opportunities to improve office processes and enhance the workplace experience.

What we’re looking for

• Previous experience in a customer service, hospitality, administrative or office support role would be beneficial.
• A positive, professional and approachable manner.
• Excellent communication and interpersonal skills.Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage a varied workload.
• Comfortable using Microsoft Office applications, including Outlook, Word and Teams.
• A proactive attitude with a willingness to learn and take on new responsibilities.
• Commitment to delivering an excellent experience for colleagues, clients and visitors.

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people’s unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you cangrowyour skills,belongto a team that values your ideas, and make animpactthat matters.