Front Desk & Office Operations Coordinator

Forvis Mazars in the UK; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

Forvis Mazars in the UK is seeking an Office Coordinator to deliver a professional front-of-house experience and ensure a well-organised office. You will work with the Office Manager and wider team to provide administrative and facilities support for smooth day-to-day operations.

This predominantly office-based role offers scope to develop a career in office administration and facilities support, with opportunities to assist with onboarding, health and safety and event coordination.

Qualifications

• Previous experience in a customer service, hospitality, administrative or office support role.
• A positive, professional and approachable manner.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage a varied workload.
• Comfortable using Microsoft Office applications, including Outlook, Word and Teams.
• A proactive attitude with a willingness to learn and take on new responsibilities.
• Commitment to delivering an excellent experience for colleagues, clients and visitors.

Responsibilities

• Deliver a professional and friendly front-of-house experience for colleagues, clients and visitors.
• Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
• Support day-to-day facilities operations to maintain a welcoming, clean, safe environment.
• Assist with visitor management, including greeting visitors and coordinating contractor access.
• Provide support with office health and safety activities, including inspections and drills.
• Assist with onboarding activities for new joiners, including office tours.
• Monitor office supplies and place orders as required.
• Support mail, deliveries and couriers handling.
• Provide switchboard and inbox support, replying or escalating enquiries.
• Assist with coordinating local office events and team activities.
• Support catering arrangements for meetings and events when required.
• Carry out routine administrative tasks and maintain accurate records.
• Identify opportunities to improve office processes and the workplace experience.

Skills

Customer service

Hospitality

Administrative support

Office logistics

Communication

Organisation

Microsoft Office

Outlook

Word

Teams

Tools

Microsoft Office Suite

Job description

Forvis Mazars in the UK is seeking an Office Coordinator to deliver a professional front-of-house experience and ensure a well-organised office. You will work with the Office Manager and wider team to provide administrative and facilities support for smooth day-to-day operations.

This predominantly office-based role offers scope to develop a career in office administration and facilities support, with opportunities to assist with onboarding, health and safety and event coordination.