Office Coordinator - FTC 12 Months

Forvis Mazars in the UK; Nottingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

Forvis Mazars in the UK is seeking an organized Office Coordinator to ensure a welcoming, well-run office environment. You will work closely with the Office Manager to deliver front-of-house, facilities support and administrative tasks across the Nottingham site.

This predominantly office-based role offers exposure to a range of facilities responsibilities and opportunities to develop in office administration and events coordination.

Qualifications

• Experience in customer service or office environment.
• Strong communication and interpersonal skills.
• Excellent organisational abilities and attention to detail.
• Proactive attitude and ability to manage a varied workload.

Responsibilities

• Deliver a professional front-of-house experience for staff and visitors.
• Set up and maintain meeting rooms and events.
• Support day-to-day facilities operations and office safety.
• Coordinate visitor access and contractor management.
• Handle post, deliveries and courier coordination.
• Provide switchboard and inbox support as needed.
• Assist with onboarding for new joiners and office tours.
• Support local office events and catering arrangements.

Job description

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.

You’ll join a collaborative and inclusive team where you’re supported to grow your skills, explore new opportunities, and contribute from day one. You’ll work with a diverse client base, develop meaningful connections, and gain experience that extends beyond your local team. Together, we grow , belong and impact.

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About the role

The Office Coordinator plays an important role in creating a professional, welcoming and well-organised office environment. Working closely with the Office Manager and wider team, you will provide front-of-house, facilities and administrative support to ensure the smooth day-to-day running of the office.

This is a predominantly office-based role and would suit someone looking to develop their career in office administration and facilities support.

Key responsibilities

• Deliver a professional and friendly front-of-house experience for colleagues, clients and visitors.
• Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
• Support the day-to-day facilities operations, helping to maintain a welcoming, clean, safe and secure working environment.
• Assist with visitor management, including greeting visitors and coordinating contractor access.
• Provide support with office health and safety activities, including office inspections, fire drills and incident reporting.
• Assist with onboarding activities for new joiners, including office tours and first-day arrangements.
• Monitor office supplies and place orders as required.
• Support the management and distribution of incoming and outgoing post, deliveries and couriers.
• Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
• Assist with the coordination of local office events and team activities.
• Support meeting and event catering arrangements when required.
• Carry out routine administrative tasks, maintaining accurate records and documentation.
• Help identify opportunities to improve office processes and enhance the workplace experience.

What we’re looking for

• Previous experience in a customer service, hospitality, administrative or office support role would be beneficial.
• A positive, professional and approachable manner.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage a varied workload.
• Comfortable using Microsoft Office applications, including Outlook, Word and Teams.
• A proactive attitude with a willingness to learn and take on new responsibilities.
• Commitment to delivering an excellent experience for colleagues, clients and visitors.

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people’s unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you cangrowyour skills,belongto a team that values your ideas, and make animpactthat matters.