Executive Office & Facilities Coordinator

Forvis Mazars LLP; Birmingham; On-site; GBP 23,000 - 29,000; Full time

Job summary

Forvis Mazars LLP in the United Kingdom is seeking an Office Coordinator to provide essential office support, manage partner diaries, and deliver outstanding client service. This predominantly office-based role will emphasise front-of-house operations and proactive process improvements.

You will work with Partners and Managers, ensuring compliant health and safety practices, efficient use of technology, and smooth day-to-day facilities management. A keen eye for detail and teamwork are essential.

Qualifications

• Experience in a similar role within a professional environment.
• Experience of supporting health and safety compliance in the workplace.
• Strong attention to detail, organisational and multi-tasking skills.
• Strong problem-solving abilities to address and resolve issues promptly and efficiently.
• Exceptional communication, presentation and interpersonal skills.
• A strong team player who works collaboratively.
• Passion for providing excellent client service.
• Flexible with the ability to work effectively under pressure and manage conflicting priorities.
• Advanced MS Office skills (Word, Excel and PowerPoint).

Responsibilities

• Provide office support and front-of-house services.
• Manage diaries for Partners and coordinate meetings.
• Support health and safety compliance, inductions, and safety reporting.
• Assist with visitor/contractor visits and onboarding.
• Provide basic IT troubleshooting and switchboard support.
• Support local office events and post/courier management.
• Contribute to diary management and scheduling for internal/external meetings.

Skills

Similar role experience

Health & safety

Attention to detail

Organisational skills

Multitasking

Problem solving

Communication skills

Team player

Client service

Flexibility under pressure

MS Office suite

Tools

MS Office (Word/Excel/PowerPoint)

Job description

Forvis Mazars LLP in the United Kingdom is seeking an Office Coordinator to provide essential office support, manage partner diaries, and deliver outstanding client service. This predominantly office-based role will emphasise front-of-house operations and proactive process improvements.

You will work with Partners and Managers, ensuring compliant health and safety practices, efficient use of technology, and smooth day-to-day facilities management. A keen eye for detail and teamwork are essential.