Formalities Team Lead

Davies Resourcing; City Of London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A prestigious law firm based in London is seeking an experienced EPG Coordinator to lead their EP Grant & Validation Team. The ideal candidate will have a strong background in Intellectual Property, particularly with European patents, and abilities in managing workloads and supporting team members. This role offers a competitive salary, a hybrid working model, and a range of generous benefits that include private medical insurance and well-being support. Join us in driving successful client outcomes in a nurturing environment.

Benefits

Competitive salary

20 days annual holiday plus additional flex days

Private medical insurance

Pension contributions

Life assurance

Season ticket loan

Cycle-to-work scheme

Wellbeing support

Qualifications

• Experience in managing workload and supporting a team.
• Ability to engage with stakeholders of any seniority.

Responsibilities

• Lead and coordinate the EP Grant & Validation (EPG) Team.
• Manage workload and priorities.
• Supervise and mentor team members.
• Liaise with internal stakeholders and external suppliers.

Skills

Intellectual Property formalities experience

Strong attention to detail

Excellent literacy skills

Confident communicator

Job description

My client is a well regarded, long established law firm operating in the Intellectual Property space with several offices in the UK & Europe, their main site is in London. Known as leaders in their field with a reputation for stability, a strong client base, expertise and knowledge within this niche area of law, proud to be an employer who put their employees at the heart of their business. They offer a good work‑life balance, flexible working, generous benefits and a commitment to championing environmental issues, there is also fantastic culture of transparency and openness.

They are on the hunt for a skilled EPG Coordinator who will have a superb opportunity to be part of the continued success of the organisation.

What You’ll Do

• Lead and coordinate the EP Grant & Validation (EPG) Team.
• Manage workload, priorities, and resource allocation.
• Supervise and mentor team members, ensuring high standards of training and process documentation.
• Monitor deadlines, inboxes, and internal reminders.
• Liaise with internal stakeholders and external suppliers.
• Process grant stage communications.
• Prepare cost estimates and validation instructions (including Unitary Patent).
• Manage translations and authorisations.
• File validations and address‑for‑service documents.
• Oversee revalidations.

What We’re Looking For

• Intellectual Property formalities experience, ideally with European patents.
• Proven ability to manage workload and support a team.
• Strong attention to detail and excellent literacy skills.
• Confident communicator, experienced in engaging with stakeholders of any seniority.

Benefits

• Competitive salary and bonus scheme.
• 20 days annual holiday plus additional flex days.
• Hybrid working and flexible working options around core hours.
• Private medical insurance, pension contributions, and life assurance.
• Season ticket loan, cycle‑to‑work scheme, and wellbeing support.
• Additional benefits available on request.