Float Executive Assistant

The Institute of Legal Secretaries & PAs; City of Westminster; On-site; GBP 35,000 - 45,000; Full time

Job summary

A prestigious law firm in Mayfair is seeking a skilled Float Executive Assistant to support fee earners with essential administrative tasks. This role involves document management, diary coordination, and liaising with courts. The ideal candidate has at least 3 years of experience in a legal environment, outstanding organisational and communication skills, and a high level of confidentiality. Employee benefits include life insurance, pension scheme, and discounted gym membership, fostering a supportive work culture.

Benefits

Life Insurance and Income Protection

Company Pension Scheme

Corporate Eye Care

Discounted Gym Membership

Social events

Qualifications

• Minimum 3 years of experience as an Executive Assistant within Real Estate and Litigation legal environments.
• Strong understanding of legal court forms and procedures.
• Proficient in Microsoft Office suite with excellent typing skills.

Responsibilities

• Prepare and electronically file court forms and documents within deadlines.
• Schedule court hearings and manage multiple diaries.
• Liaise with courts and external parties confidently.

Skills

Executive Assistant experience

Attention to detail

Organisational skills

Confidentiality

Communication skills

Tools

Microsoft Office suite

DocuSign

Job description

We are seeking a skilled Float Executive Assistant with experience in Real Estate and Litigation to join our well-established team at Brecher LLP, a prestigious Mayfair law firm. This role provides essential administrative and organisational support to fee earners across the firm to ensure smooth and efficient legal services. You will be expected to manage a variety of tasks including court document filing, diary management, communication with courts, and assisting with billing. The position requires strong attention to detail, initiative, confidentiality, and the ability to work independently as well as part of a team.

Responsibilities

• Prepare, organise, and electronically file court forms and documents within deadlines (including CE-File)
• Schedule court hearings, depositions, and meetings
• Manage multiple diaries, ensuring deadlines are met and timely reminders are sent
• Liaise confidently with courts and external parties to obtain necessary information or results
• Process third-party and vendor invoices, including counsel's and agents' fees
• Perform audio and copy typing (e.g., attendance notes, letters, legal documents) with a minimum speed of 50 wpm
• Understand and assist with the document bundling process alongside paralegals and reprographics
• Order Land Registry documents as required
• Billing and Payments
• Manage telephone communications, take accurate notes and messages, and redirect calls appropriately
• File legal documents efficiently and accurately
• Maintain a professional and courteous manner at all times
• Use DocuSign

Qualifications

• Minimum 3 years of experience as an Executive Assistant within Real Estate and Litigation legal environments
• Strong understanding of legal court forms and procedures
• Excellent typing skills with a minimum speed of 50 words per minute and high accuracy
• Proficient in Microsoft Office suite (Word, Excel, Outlook)
• Outstanding written and verbal communication skills
• Ability to prioritise tasks effectively and meet tight deadlines
• Strong organisational skills and exceptional attention to detail
• High level of confidentiality, integrity, and professionalism
• Ability to work collaboratively as part of a team and with fee earners

Personal Attributes

• Proactive, reliable, and self-motivated
• Exceptional multitasker with excellent time management
• Friendly, professional, and approachable
• Commitment to delivering high-quality support to fee earners and clients

Benefits

• Life Insurance and Income Protection
• Company Pension Scheme
• Corporate Eye Care and Flu Vaccinations
• 24/7 GP Access and Employee Assistance Programme
• Discounted Gym Membership
• Social events including Christmas and summer parties