Flexible Office Administrator – Engineering Projects

Hill McGlynn Recruitment; Maidstone; On-site; GBP 24,000 - 30,000; Full time

Job summary

Hill McGlynn Recruitment is seeking an experienced Office Administrator to join a well-established engineering contractor in Maidstone, Kent. You will manage timesheets, organise documentation and provide broad administrative support in a fast-paced office.

The role offers a permanent, full-time position with a friendly, professional team and flexible start/finish times. A strong background in office administration and excellent organisational skills are essential.

Qualifications

• Experience managing and processing timesheets.
• Proven experience in an Office Administrator/Project Administrator role.
• Experience in maintaining supporting documentation.
• Excellent organisational skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience maintaining accurate records and handling multiple tasks.
• Strong written and verbal communication skills.
• Ability to work independently and prioritise workloads.

Responsibilities

• Manage, process and maintain employee and subcontractor timesheets with accuracy and timely submission.
• Review timesheet records, identify discrepancies and coordinate resolution with relevant teams.
• Prepare and maintain project documentation, ensuring records are up to date.
• Provide general administrative support to management and operations teams.
• Assist with preparation, formatting and distribution of reports and documents.
• Maintain both electronic and paper filing systems.
• Coordinate project-related paperwork and administrative processes.
• Liaise with site teams, engineers, subcontractors and office staff to obtain information.

Skills

Timesheet management

Office administration

Microsoft Office

Communication

Organisational skills

Tools

Excel

Word

Outlook

Job description

Hill McGlynn Recruitment is seeking an experienced Office Administrator to join a well-established engineering contractor in Maidstone, Kent. You will manage timesheets, organise documentation and provide broad administrative support in a fast-paced office.

The role offers a permanent, full-time position with a friendly, professional team and flexible start/finish times. A strong background in office administration and excellent organisational skills are essential.