Temporary Facilities Coordinator

Office Angels; Glasgow; On-site; GBP 29,000 - 35,000; Full time

Job summary

Office Angels are recruiting a Temporary Facilities Coordinator for a Glasgow-based role. Immediate start, 10-12 weeks with potential extension. You will support day-to-day operations in a busy office, manage reception, coordinate facilities and liaise with contractors to meet deadlines.

Monday–Friday, 9:00–17:30. Ideal candidates will have facilities or operations experience, strong organisational skills, and be proficient in MS Office.

Qualifications

• Experience as Facilities Coordinator / Estates or Operations.
• Strong organisational and administrative skills.
• Good understanding of facilities operations and office services.
• Proficient in MS Office suite (Outlook, Word, Excel, Teams).
• Health & safety and facilities compliance knowledge is a plus.

Responsibilities

• Be the first point of contact for facilities queries.
• Manage reception, welcome visitors and clients.
• Coordinate meeting rooms, services, maintenance, cleaning, security, waste.
• Log and track maintenance requests to completion.
• Liaise with contractors ensuring timely, quality works.
• Support health & safety processes and inspections.
• Process invoices and maintain service records.
• Maintain facilities documentation and asset registers.
• Assist with office moves and minor projects.
• Provide general admin support and coordinate events.

Skills

Facilities coordination

Organisational skills

Administrative skills

Health & safety awareness

Customer / visitor handling

Tools

Microsoft Office (Outlook)

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Temporary Facilities Coordinator

Location: Glasgow, West

Pay Rate: £14.00 per hour

Start Date: Immediate

Duration: 10-12 weeks, with the possibility of extension

Hours: Monday to Friday, 9:00 AM - 5:30 PM

Contract: Full-time, Temporary

Office Angels are recruiting on behalf of our client for an experienced Temporary Facilities Coordinator based in Glasgow. This is an excellent opportunity for someone with a strong facilities background who can hit the ground running and support the smooth day‑to‑day operation of a busy office environment.

Duties:

• Act as the first point of contact for facilities‑related queries.
• Manage reception duties and welcome visitors and clients.
• Coordinate meeting rooms, office services, maintenance, cleaning, security, and waste management.
• Log and track maintenance requests through to completion.
• Liaise with contractors and suppliers, ensuring works are completed on time and to the required standard.
• Support health & safety processes, including inspections, risk assessments, compliance checks, and incident reporting.
• Process invoices and maintain contractor and service records.
• Maintain facilities documentation, asset registers, and office information.
• Assist with office moves, workspace changes, and minor facilities projects.
• Provide general administrative support and coordinate office events when required.

Experience Required:

• Previous experience in a Facilities Coordinator, Facilities Assistant, Estates, Property, or Operations role.
• Strong organisational and administrative skills with the ability to manage multiple priorities.
• Good understanding of facilities operations and office services.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Knowledge of health & safety and facilities compliance is advantageous.
• Professional and presentable, with a confident and friendly approach when dealing with colleagues, visitors, contractors, and clients.
• Strong problem‑solving skills with the ability to think on your feet and find practical solutions.

This is a fantastic opportunity an experienced Facilities professional available for an immediate start and looking to make an impact within a fast‑paced and supportive organisation.

Why Temp with Office Angels?

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after.
• Access to discount vouchers with many high street brands.
• Eye care vouchers and money towards glasses should you require them for VDU purposes.
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice.
• Weekly pay.
• Pension scheme option (with employer contributions).
• 28 days paid annual leave (Based on a weekly accrual).
• Statutory Sick Pay in the unfortunate event you find yourself under the weather.
• Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues.
• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency.

Office Angels are an equal opportunities employer.

Office Angels is an equal‑opportunities employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.