Office Coordinator

Land Use; Glasgow; Hybrid; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Flexible working

Employee Ownership Trust

Office in Glasgow

Job summary

Land Use in Glasgow’s Merchant City is seeking an organized administrator to support the Office & Support Manager and the UK-wide office coordinator team. You will help create a welcoming workplace and assist project teams in environmental, planning, ecology and landscape sectors.

The role includes administrative duties, light reception, meeting room management and travel bookings, with strong emphasis on health and safety and training records.

Qualifications

• Experience in administrative, secretarial, reception or facilities-based role.
• Strong working knowledge of MS Word, Excel, and Outlook.
• Strong numeracy skills and a high standard of written and spoken English.
• Strong organisational skills with attention to detail and ability to manage priorities.
• Strong communication and interpersonal skills to build relationships.
• Experience with MS Teams, Adobe, SharePoint Intranet desirable, but training provided.
• Interest or training in health and safety matters.
• Interest in the environment or sector experience advantageous.

Responsibilities

• Keep the office safe and welcoming.
• Manage stationery, supplies, and maintenance tasks.
• Carry out light reception duties: phones, couriers, post, shared mailboxes.
• Welcoming visitors and setting up meetings; arrange refreshments.
• Manage desk/meeting room bookings and equipment bookings.
• Book travel and accommodation.
• Support inductions and maintain training records.
• Propose initiatives for a happier, productive workplace.

Skills

Written English

Interpersonal skills

Organisational skills

Prioritisation

Communication

Teamwork

Health & safety knowledge

Tools

MS Word

Excel

Outlook

MS Teams

Adobe

SharePoint Intranet

Job description

This varied role offers the opportunity to support the smooth running of our office in Glasgow’s Merchant City. Working closely with the Office & Support Manager and the UK-wide office coordinator team, you will help create a welcoming workplace and support our award-winning environmental, planning, ecology and landscape project teams.

Your day-to-day responsibilities will include:

• Keeping the office safe and welcoming
• Managing stationery and kitchen supplies, and ensuring maintenance work is completed and kept up to date
• Carrying out light reception duties, including handling phone calls, booking couriers, and managing post and shared mailboxes
• Welcoming visitors, arranging refreshments, and helping to set up meeting rooms
• Managing desk and meeting room bookings, as well as coordinating the equipment booking system
• Booking travel and accommodation
• Supporting new colleague inductions and maintaining training records
• Proposing initiatives that promote a happy and productive workplace

This position offers opportunities for growth. An interest in, or experience of, health and safety is desirable, although full training will be provided for those keen to learn.

The role includes the opportunity to share and participate actively in the management and ownership of the business through the Employee Ownership Trust, which places full ownership of the company with the employees.

The role is based in LUC’s office in Glasgow. There may also be travel required to other office locations on an ad hoc basis.

A full-time role is based on 37.5 hours per week (Monday to Friday). However, LUC has a strong track record in flexible working, and we have been recognised for our flexible working culture, so we are happy to discuss a range of flexible working options for this role including part time hours (minimum 30 hours per week) if desired.

Salary: £26,250 FTE (Dependent on experience)

Experience and qualifications

We are looking for a proactive, adaptable individual who can prioritise effectively, manage competing demands and meet tight deadlines with a positive, helpful attitude.

This full-time, office-based role requires confidence in building relationships and communicating with colleagues at all levels, as well as external contacts. You should also be comfortable adapting to changing priorities.

• Experience within an administrative, secretarial, reception or facilities-based role
• Strong working knowledge of MS Word, Excel, and Outlook
• Strong numeracy skills and a high standard of written and spoken English
• Strong organisational skills with excellent attention to detail and the ability to manage competing priorities effectively
• Strong communication and interpersonal skills, with the ability to build positive working relationships with colleagues, clients and suppliers
• Committed to working collaboratively and respectfully with colleagues, clients and stakeholders from a wide range of backgrounds and perspectives
• Experience of using MS Teams, Adobe, SharePoint Intranet and document management systems would be desirable, but full training on these can be provided
• An interest or previous training in health and safety matters
• An interest in the environment or experience of working in our sector would be advantageous.

Candidates must be eligible to live and work in the UK.

LUC is committed to equality, diversity and inclusion and we actively encourage applications from under-represented groups. We value the differences, needs and contributions a diverse workforce represents, and we strive to embed equality, diversity and inclusion in all our people related activities.

Location Glasgow

Salary £26,250 FTE (Dependent on experience)