Part-Time Administrative Coordinator – Glasgow

Glasgow Centre for Inclusive Living; Glasgow; On-site; GBP 22,000 - 27,000; Part time

Benefits offered by this job

25 days annual leave (pro rata)

12.5 public holidays

6% Pension contribution

Group Life Insurance

Job summary

Glasgow Centre for Inclusive Living (GCIL) is seeking a Part-time Administrator to join the Voices at Work NHS Scotland project. Based primarily from our Glasgow office in Bridgeton, you will provide essential admin support to the Project Manager and the wider team, helping to keep activities organised and on track.

You’ll arrange meetings, maintain records, prepare materials, support accessible communication and use Microsoft 365 to manage documents and schedules.

Qualifications

• Has experience providing administrative support in a busy working environment.
• Is organised, reliable and accurate, with the ability to maintain records, manage information and help keep work on track.
• Has good communication skills and can communicate clearly and respectfully with disabled participants, NHS Scotland Learning Partners, stakeholders and colleagues.
• Is confident using Microsoft 365, including Word, Excel, Outlook and Teams.
• Can work independently, carrying out agreed tasks with confidence, while also contributing effectively as part of a team.
• Understands the importance of accessibility, inclusion and the meaningful involvement of disabled people.

Responsibilities

• Provide administrative support to the Project Manager and wider project activity.
• Arrange meetings, workshops and project activities, keeping accurate records and preparing materials.
• Support communication with participants and partners and ensure project information is accessible and inclusive.
• Maintain participant information, action logs, feedback, monitoring information and toolkit testing evidence.
• Prepare, format and share agendas, workshop materials and toolkit documents.
• Help coordinate access requirements and accessible formats, such as Braille, large print and audio.
• Use Microsoft 365 to support project administration and reporting processes.
• Support monitoring, feedback and reporting processes.
• Help manage project resources responsibly and follow GCIL procedures.

Skills

Administrative support

Organisation

Communication

Microsoft 365

Independent worker

Accessibility awareness

Tools

Canva

Job description

Glasgow Centre for Inclusive Living (GCIL) is seeking a Part-time Administrator to join the Voices at Work NHS Scotland project. Based primarily from our Glasgow office in Bridgeton, you will provide essential admin support to the Project Manager and the wider team, helping to keep activities organised and on track.

You’ll arrange meetings, maintain records, prepare materials, support accessible communication and use Microsoft 365 to manage documents and schedules.