Fleet Maintenance Administrator & Service Coordinator

Sinclair Group; Bridgend; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

22 days annual leave

Birthday off

Staff discounts on servicing

Free MOT

Contributory pension

Life assurance

Employee Assistance Programme

Cycle to Work Scheme

Colleague Referral Scheme

Training and development opportunities

Career progression

Job summary

Sinclair Group is seeking a Fleet Maintenance Administrator in Bridgend to support our Fleet Maintenance and Service Department. You will ensure customers and drivers receive exceptional service while keeping fleet operations efficient.

Key duties include authorising service work, managing vehicle records, MOT reporting, taxation processing, insurance bookings, and invoicing. The role suits a proactive, well-organised individual with strong admin and Microsoft Office skills.

Qualifications

• Strong administration and customer service skills.
• Proactive and flexible with workload.
• Excellent communication and professional manner.
• Confident using computer-based systems and MS Office.
• Ability to work independently and as part of a team.

Responsibilities

• Authorise service, maintenance and repair work for fleet vehicles using 1link.
• Manage vehicle records and process returns.
• Run MOT reports and ensure fleet compliance.
• Process vehicle taxation, fines and overseas travel documentation.
• Manage courtesy car insurance bookings.
• Support customers with warranty claims and servicing enquiries.
• Produce customer invoices and process purchase ledger invoices.
• Record workshop productivity and raise labour invoices.
• Collaborate with colleagues across the business to deliver excellent service.

Skills

Highly organized

Administration

Customer service

MS Office

Proactive

Communication skills

Independent/Team work

Full UK driving licence

Tools

Microsoft Office

Job description

Sinclair Group is seeking a Fleet Maintenance Administrator in Bridgend to support our Fleet Maintenance and Service Department. You will ensure customers and drivers receive exceptional service while keeping fleet operations efficient.

Key duties include authorising service work, managing vehicle records, MOT reporting, taxation processing, insurance bookings, and invoicing. The role suits a proactive, well-organised individual with strong admin and Microsoft Office skills.