Fleet Sales Administrator

Sinclair Group; Bridgend; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

22 days annual leave

Birthday off

Staff discounts on servicing

Free MOT

Contributory pension

Life assurance

Employee Assistance Programme

Cycle to Work Scheme

Colleague Referral Scheme

Training and development opportunities

Career progression

Job summary

Sinclair Group is seeking a Fleet Maintenance Administrator in Bridgend to support our Fleet Maintenance and Service Department. You will ensure customers and drivers receive exceptional service while keeping fleet operations efficient.

Key duties include authorising service work, managing vehicle records, MOT reporting, taxation processing, insurance bookings, and invoicing. The role suits a proactive, well-organised individual with strong admin and Microsoft Office skills.

Qualifications

• Strong administration and customer service skills.
• Proactive and flexible with workload.
• Excellent communication and professional manner.
• Confident using computer-based systems and MS Office.
• Ability to work independently and as part of a team.

Responsibilities

• Authorise service, maintenance and repair work for fleet vehicles using 1link.
• Manage vehicle records and process returns.
• Run MOT reports and ensure fleet compliance.
• Process vehicle taxation, fines and overseas travel documentation.
• Manage courtesy car insurance bookings.
• Support customers with warranty claims and servicing enquiries.
• Produce customer invoices and process purchase ledger invoices.
• Record workshop productivity and raise labour invoices.
• Collaborate with colleagues across the business to deliver excellent service.

Skills

Highly organized

Administration

Customer service

MS Office

Proactive

Communication skills

Independent/Team work

Full UK driving licence

Tools

Microsoft Office

Job description

We are excited you have visited our Careers page. We are seeking talented individuals that are excellent in their field of expertise and are posed with all potential and skills necessary to help us meet future business challenges.

Reference: SEP20261079

Expiry date: 2026-10-08 17:30:00.000

Location: Bridgend

Salary: Competitive

Benefits: 22 days holiday plus bank holidays, pension scheme, car benefit scheme, discount on parts and labour, incentives, training and career development opportunities

Location: Bridgend
Salary: £26,624 per annum
Hours: 40 hours per week, 8 hours a day, Monday to Friday

SFL is a successful and growing business operating across vehicle leasing, contract hire, vehicle and asset finance, used vehicle sales, and workshop services. This is an excellent opportunity to become part of a small, dynamic team where no two days are the same.

About the Role

As a Fleet Maintenance Administrator, you'll play a key role in supporting our Fleet Maintenance and Service Department, ensuring our customers and drivers receive exceptional service while helping to keep our fleet operating efficiently.

Key responsibilities include:

• Authorising service, maintenance and repair work for fleet vehicles using 1link.
• Managing vehicle records, including adding new vehicles and processing returns.
• Running MOT reports and ensuring fleet vehicles remain compliant.
• Processing vehicle taxation, fines and overseas travel documentation.
• Managing courtesy car insurance bookings.
• Supporting customers with warranty claims and servicing enquiries.
• Producing customer invoices and processing purchase ledger invoices.
• Recording workshop productivity and raising labour invoices.
• Working closely with colleagues across all areas of the business to deliver excellent service.

What We're Looking For

The successful candidate will:

• Be highly organised with excellent attention to detail.
• Have strong administration and customer service skills.
• Be confident using Microsoft Office and computer-based systems.
• Be proactive, flexible and able to manage a varied workload.
• Have excellent communication skills and a professional manner.
• Work well both independently and as part of a team.
• Hold a full UK driving licence.

Experience within the automotive, leasing or fleet sector would be advantageous but is not essential.

What We Offer

• 22 days annual leave plus bank holidays
• Your birthday off every year
• Staff discounts on servicing and parts
• Free MOT every year
• Contributory pension scheme
• Life assurance*
• Employee Assistance Programme
• Cycle to Work Scheme
• Colleague Referral Scheme
• Ongoing training and development opportunities
• Career progression within Sinclair Finance & Leasing and the wider Sinclair Group

*Available after a qualifying period.