Fleet Admin & Scheduling Coordinator

Civic Recruitment Limited; Drefach; On-site; GBP 19,000 - 27,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Civic Recruitment Limited is seeking a Fleet Admin Assistant to provide essential admin support to the Fleet Team Leaders across multiple workshop locations in the Drefach area. You will manage workshop administration, scheduling, job allocation, and records, coordinating with drivers, technicians and service departments to ensure smooth fleet operations.

The role requires prior administrative experience, strong organisational skills, and a full UK driving licence, with a 37-hour week and

Qualifications

• Experience in administrative or business support roles.
• Proficient in maintaining accurate records and databases.
• Experience managing diaries, schedules or bookings.
• Strong communication and customer service skills.
• Good IT skills and proficiency with Microsoft Office.

Responsibilities

• Answer telephone calls and deal with driver enquiries.
• Welcome drivers dropping off and collecting vehicles.
• Manage and maintain workshop diaries and schedules.
• Create and process jobs when vehicles are brought into the workshop.
• Check vehicle defect books and records.
• Allocate jobs to technicians using the Fleet Management System.
• Ensure technicians accurately record labour hours.
• Scan and upload vehicle inspection sheets and supporting documentation.
• Assist with ordering vehicle parts and receiving deliveries.
• Liaise with service departments regarding vehicle repairs and availability.
• Maintain accurate fleet administration records and databases.
• Support the smooth day-to-day operation of the workshop offices.
• Provide general administrative support to Fleet Team Leaders.

Skills

Diary management

Record keeping

Customer service

Organisational skills

IT systems

MS Office

Communication

Time management

Education

GCSEs in English & Maths

Tools

Fleet Management System

Job description

Civic Recruitment Limited is seeking a Fleet Admin Assistant to provide essential admin support to the Fleet Team Leaders across multiple workshop locations in the Drefach area. You will manage workshop administration, scheduling, job allocation, and records, coordinating with drivers, technicians and service departments to ensure smooth fleet operations.

The role requires prior administrative experience, strong organisational skills, and a full UK driving licence, with a 37-hour week and