Fleet Coordinator

Tulip Recruitment; Basingstoke; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency is looking for an experienced Fleet Coordinator for a full-time temporary role in Basingstoke, UK. This position involves managing vehicle servicing, compliance, and supporting the fleet team. The ideal candidate must possess strong administration skills and the ability to manage various tasks efficiently, with a hybrid work arrangement of 3 days in the office and 2 days from home.

Qualifications

• Experience with fleet management and compliance.
• Excellent communication skills by phone and email.
• Proficiency in fleet software systems.

Responsibilities

• Provide day-to-day fleet support and management.
• Monitor maintenance and servicing of vehicles.
• Update vehicle records and manage driver communications.

Skills

Strong administration skills

Attention to detail

Ability to multi-task

Job description

Our client is seeking an experienced Fleet Coordinator to join their team on a full time, temporary basis for approximately 3 months. The ideal candidate will be available immediately and must have strong administration skills along with good attention to detail, the ability to multi-task organise multiple tasks throughout the day.

The purpose of this role is to provide day to day Fleet support in the management, maintenance and servicing of all vehicles and to proactively assist the Fleet Team in ensuring compliance and health and safety is adhered to.

This opportunity is working on a hybrid basis, 3 days office based and 2 days from home.

Main tasks and duties will include:

• Planning, directing and monitoring preventive maintenance and repair programs for all the company fleet by arranging bookings for vehicles to be serviced with various garages
• Ensure that all arrangements for the statutory MOT tests for the vehicle fleet are made in good time
• Maintain vehicle history files and make them available for inspection by any Statutory body and in respect of the legal requirements
• Maintain the fleet software system through data input from a variety of vehicle information sources
• Update all vehicle records with relevant fleet documents and reports onto fleet software system and administer and update driver records on all fleet systems
• Proactively assist with the fleet team workload and mailbox.
• Communicate delivery progress to drivers
• Facilitation of replacement hire vans for short and long term, courtesy use and vehicle breakdowns
• Fines management - Parking, speeding and traffic offences
• Arrange glass and windscreen repair
• Updating driver cards
• Day to day driver contact by phone or email including complaints management