FLEET ADMINISTRATOR

M J QUINN INTEGRATED SERVICES LIMITED; Knowsley; On-site; GBP 23,000 - 28,000; Full time

Job summary

MJ Quinn Integrated Services Limited in Knowsley is seeking a Fleet Administrator to support day‑to‑day management of the vehicle fleet and ensure accurate administration across fleet activities. You will work with internal teams, suppliers and insurers to keep records up to date.

The role covers vehicle records, fleet compliance, fuel card and insurance administration, expenses, and incident reporting, with a Monday–Friday, 08:00–16:00 schedule and a start date in January 2027.

Qualifications

• Prior administration experience.
• Strong Microsoft Office skills, especially Excel, Outlook and Word.
• Excellent written and verbal communication.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Maintain accurate fleet records and documentation.
• Manage shared Fleet inbox and telephone enquiries.
• Update vehicle information in internal systems.
• Support vehicle allocations, movements and returns.
• Raise purchase orders and process fleet expenses.
• Administer fines, NIPs and related notices.
• Liaise with suppliers on servicing and maintenance.
• Oversee fuel card administration and records.
• Support insurance administration, renewals and claims.
• Record fleet incidents and damage reports.
• Collaborate with operations to provide fleet support.

Skills

Organisational skills

MS Office (Excel, Outlook, Word)

Communication skills

Time management

Proactive problem solving

Tools

Excel

Outlook

Word

Job description

Fleet Administrator

Knowsley

Salary: £25,400 per annum

Monday – Friday | Full Time | 08:00 – 16:00

Expected start date 5th January 2027

Are you an organised and detail-focused administrator looking for your next opportunity? We are seeking a Fleet Administrator to join our busy Fleet team based in Knowsley, supporting the day-to-day management of our vehicle fleet and ensuring accurate administration across all fleet-related activities.

This is a fantastic opportunity to join a growing business where you’ll play a key role in keeping operations running smoothly, working closely with internal teams, suppliers, insurers and external agencies.

The Role

As a Fleet Administrator, you’ll be responsible for maintaining vehicle records, supporting fleet compliance activities, managing fleet-related enquiries and providing administrative support across vehicle maintenance, insurance, fuel cards and claims administration.

Key Responsibilities Include

• Maintaining accurate fleet records and documentation.


• Managing the shared Fleet inbox and responding to telephone enquiries.


• Updating vehicle information and records within internal systems.


• Supporting vehicle allocations, movements and returns.


• Raising purchase orders and processing fleet-related expenses.


• Administering vehicle fines, charges and Notices of Intended Prosecution (NIPs).


• Liaising with suppliers regarding servicing, repairs and maintenance.


• Managing fuel card administration and associated records.


• Supporting motor insurance administration, renewals and claims.


• Recording and tracking fleet incidents, vehicle damage and accident reports.


• Working closely with operational teams to provide fleet support and guidance.

About You

We’re looking for someone with excellent organisational skills who can manage multiple priorities while maintaining exceptional attention to detail.

Essential Requirements

• Previous administration experience.


• Strong Microsoft Office skills, particularly Excel, Outlook and Word.


• Experience maintaining accurate records and handling large volumes of data.


• Excellent communication skills, both written and verbal.


• Confidence communicating with colleagues, suppliers and external stakeholders.


• Strong IT skills and the ability to quickly learn new systems.


• Ability to work independently and manage a busy workload.

Desirable

• Experience within fleet, transport, logistics or operational environments.


• Knowledge of fleet administration processes.


• Experience administering fuel cards.


• Experience handling vehicle fines and NIPs.


• Understanding of MOT, vehicle insurance, tax and compliance requirements.


• Experience processing insurance claims.


• Knowledge of purchase order processes and supplier management.

What You’ll Bring

• Excellent attention to detail.


• Strong organisational and time management skills.


• A proactive approach to problem solving.


• Professional communication skills.


• The ability to work effectively within a fast-paced team environment.

DIVERSITY STATEMENT

MJ Quinn is committed to promoting an environment that values diversity. All staff are responsible for ensuring that all employees, customers, suppliers, and visitors are treated equally and fairly and not discriminated against on the grounds of age, disability, gender re‑assignment, marriage & civil partnerships, pregnancy & Maternity, race, religion or belief, sex, or sexual orientation.

MJ Quinn welcomes applications from a diverse range of candidates regardless of their background, disability or gender and is committed to creating a workforce as diverse as the communities we serve.