FLEET COMPLIANCE ADMINISTRATOR

MJ Quinn; Liverpool City Region; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Ongoing training

Career development

Stable full-time role

Supportive team

Job summary

MJ Quinn seeks a meticulous Fleet Compliance Administrator to join our Knowsley fleet team. This full-time role focuses on maintaining records, inspections, MOTs, servicing schedules, and GDPR-compliant documentation, with Monday to Friday, 8:00am–4:00pm.

You will monitor driver licence checks, coordinate training, support onboarding of new staff, log incidents, and provide essential administrative support to ensure smooth fleet operations. Start date: 5 January 2027.

Qualifications

• Highly organised with strong planning and admin skills.
• Capable of managing multiple tasks and deadlines.
• Proficient in MS Office (Word, Excel, Outlook) and data entry accuracy.

Responsibilities

• Maintain vehicle records, inspections, MOTs, servicing schedules and compliance docs.
• Monitor and update driver licence checks for policy compliance.
• Manage fleet management systems ensuring accuracy and GDPR compliance.
• Track vehicle defects and maintenance schedules with proper logging.
• Coordinate driver training and maintain qualifications and training records.
• Support onboarding with fleet-related induction materials.
• Schedule vehicle inspections and maintenance activities.
• Provide general admin duties including reporting, filing and communication.
• Organise training sessions with departments and notify staff appropriately.
• Log and escalate public complaints regarding driver behaviour and parking as needed.

Skills

Highly organized

Administrative skills

MS Office

Attention to detail

Communication

Multi-tasking

Tools

Microsoft Office

Job description

Fleet Compliance Administrator

Location: Knowsley
Salary: £25,400 per annum
Monday to Friday, 8:00am – 4:00pm

Expected Start Date: 5 January 2027

About the Role

We are looking for an organised and proactive Fleet Compliance Administrator to join our Fleet team based in Knowsley. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment where attention to detail and compliance are key.

As a Fleet Compliance Administrator, you will play an important role in supporting the smooth running of our fleet operations by maintaining accurate records, monitoring compliance requirements, coordinating training and inspections, and providing essential administrative support to the wider fleet team.

Key Responsibilities

• Maintain accurate records relating to vehicle documentation, inspections, MOTs, servicing schedules, LOLER inspections and compliance documentation.
• Monitor and update driver licence checks, ensuring all drivers remain compliant with company policies.
• Manage and update fleet management systems, ensuring information remains accurate and compliant with GDPR requirements.
• Track vehicle defects and maintenance schedules, ensuring repairs and remedial work are completed and recorded.
• Coordinate driver training and maintain records of qualifications, certifications and compliance training.
• Support the onboarding process by preparing fleet-related induction materials for new employees.
• Assist in scheduling vehicle inspections, assessments and maintenance activities.
• Provide general administrative support, including reporting, filing and communication management.
• Organise training sessions and liaise with relevant departments to ensure employees are notified and prepared.
• Log, monitor and escalation public complaints relating to driver behaviour and vehicle parking concerns where required.

About You

We’re looking for someone who is:

• Highly organised with excellent planning and administrative skills.
• Confident managing multiple tasks and priorities simultaneously.
• A strong communicator with the ability to interact professionally at all levels.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Detail-oriented with a focus on accuracy and compliance.
• Able to work under pressure and meet deadlines.
• Adaptable, flexible and keen to contribute to continuous improvement initiatives.

What We Offer

• Monday to Friday working hours, 8:00am – 4:00pm
• Stable, full-time position
• Supportive team environment
• Ongoing training and development opportunities
• Opportunity to build a career within a growing fleet operation

DIVERSITY STATEMENT

MJ Quinn is committed to promoting an environment that values diversity. All staff are responsible for ensuring that all employees, customers, suppliers, and visitors are treated equally and fairly and not discriminated against on the grounds of age, disability, gender reassignment, marriage & civil partnerships, pregnancy & Maternity, race, religion or belief, sex, or sexual orientation.

MJ Quinn welcomes applications from a diverse range of candidates regardless of their background, disability or gender and is committed to creating a workforce as diverse as the communities we serve.