FLEET ADMINISTRATOR

MJ Quinn; Liverpool City Region; On-site; GBP 23,000 - 28,000; Full time

Job summary

MJ Quinn in Knowsley is seeking a dedicated Fleet Administrator to join the busy Fleet team. You will support day-to-day management of the vehicle fleet and ensure accurate administration across all fleet activity in a fast-paced environment.

The role focuses on maintaining records, handling enquiries, and supporting maintenance, insurance, fuel cards and claims. You will work closely with internal teams, suppliers and external agencies to keep operations running smoothly.

Qualifications

• Previous administration experience.
• Strong Microsoft Office skills, particularly Excel, Outlook and Word.
• Experience maintaining accurate records and handling large volumes of data.
• Excellent communication skills, both written and verbal.
• Confidence communicating with colleagues, suppliers and external stakeholders.
• Strong IT skills and the ability to quickly learn new systems.
• Ability to work independently and manage a busy workload.

Responsibilities

• Maintaining accurate fleet records and documentation.
• Managing the shared Fleet inbox and responding to telephone enquiries.
• Updating vehicle information and records within internal systems.
• Supporting vehicle allocations, movements and returns.
• Raising purchase orders and processing fleet-related expenses.
• Administering vehicle fines, charges and Notices of Intended Prosecution (NIPs).
• Liaising with suppliers regarding servicing, repairs and maintenance.
• Managing fuel card administration and associated records.
• Supporting motor insurance administration, renewals and claims.
• Recording and tracking fleet incidents, vehicle damage and accident reports.
• Working closely with operational teams to provide fleet support and guidance.

Skills

Attention to detail

Organisational skills

Time management

Problem solving

Communication skills

Teamwork

Tools

Excel

Outlook

Word

Job description

Fleet Administrator

Knowsley
Salary: £25,400 per annum
Monday – Friday | Full Time | 08:00 – 16:00

Expected start date 5th January 2027

Are you an organised and detail-focused administrator looking for your next opportunity? We are seeking a Fleet Administrator to join our busy Fleet team based in Knowsley, supporting the day-to-day management of our vehicle fleet and ensuring accurate administration across all fleet-related activities.

This is a fantastic opportunity to join a growing business where you’ll play a key role in keeping operations running smoothly, working closely with internal teams, suppliers, insurers and external agencies.

The Role

As a Fleet Administrator, you’ll be responsible for maintaining vehicle records, supporting fleet compliance activities, managing fleet-related enquiries and providing administrative support across vehicle maintenance, insurance, fuel cards and claims administration.

Key responsibilities include:

• Maintaining accurate fleet records and documentation.
• Managing the shared Fleet inbox and responding to telephone enquiries.
• Updating vehicle information and records within internal systems.
• Supporting vehicle allocations, movements and returns.
• Raising purchase orders and processing fleet-related expenses.
• Administering vehicle fines, charges and Notices of Intended Prosecution (NIPs).
• Liaising with suppliers regarding servicing, repairs and maintenance.
• Managing fuel card administration and associated records.
• Supporting motor insurance administration, renewals and claims.
• Recording and tracking fleet incidents, vehicle damage and accident reports.
• Working closely with operational teams to provide fleet support and guidance.

About You

We’re looking for someone with excellent organisational skills who can manage multiple priorities while maintaining exceptional attention to detail.

Essential Requirements

• Previous administration experience.
• Strong Microsoft Office skills, particularly Excel, Outlook and Word.
• Experience maintaining accurate records and handling large volumes of data.
• Excellent communication skills, both written and verbal.
• Confidence communicating with colleagues, suppliers and external stakeholders.
• Strong IT skills and the ability to quickly learn new systems.
• Ability to work independently and manage a busy workload.

Desirable

• Experience within fleet, transport, logistics or operational environments.
• Knowledge of fleet administration processes.
• Experience administering fuel cards.
• Experience handling vehicle fines and NIPs.
• Understanding of MOT, vehicle insurance, tax and compliance requirements.
• Experience processing insurance claims.
• Knowledge of purchase order processes and supplier management.

What You’ll Bring

• Excellent attention to detail.
• Strong organisational and time management skills.
• A proactive approach to problem solving.
• Professional communication skills.
• The ability to work effectively within a fast-paced team environment.

DIVERSITY STATEMENT

MJ Quinn is committed to promoting an environment that values diversity. All staff are responsible for ensuring that all employees, customers, suppliers, and visitors are treated equally and fairly and not discriminated against on the grounds of age, disability, gender reassignment, marriage & civil partnerships, pregnancy & Maternity, race, religion or belief, sex, or sexual orientation.

MJ Quinn welcomes applications from a diverse range of candidates regardless of their background, disability or gender and is committed to creating a workforce as diverse as the communities we serve.