Fleet Advisor FTC

Gregory Distribution Ltd; Cullompton; On-site; GBP 30,000 - 36,000; Full time

Job summary

Gregory Distribution Ltd in the United Kingdom is seeking a Fleet Advisor for a 12‑month fixed‑term maternity cover to keep our vehicle fleet safe and compliant. You will coordinate maintenance, manage supplier relationships, and work with drivers and contractors to minimise downtime and keep trucks and trailers road‑ready.

The role requires experience in HGV maintenance, supplier management and cost control, strong communication, and proficient use of Excel/Outlook.

Qualifications

• Experience in HGV maintenance and repairs.
• Experience in supplier management and cost control.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficient in Excel and Outlook.

Responsibilities

• Schedule planned maintenance in line with operational needs, ensuring compliance with manufacturer requirements.
• Manage invoice queries, raise and process purchase orders, and allocate costs.
• Handle day-to-day queries related to trucks and trailers; coordinate breakdowns and provide technical assistance.
• Negotiate maintenance costs with suppliers while ensuring safety and legal compliance.
• Source and maintain relationships with qualified maintenance contractors.
• Coordinate roadside breakdown responses and support for vehicles and equipment.
• Provide guidance to drivers on maintenance matters and minimise downtime.
• Deliver technical support to colleagues and customers as needed.

Skills

HGV maintenance

Supplier management

Cost control

Attention to detail

Communication skills

Teamwork

Independent working

Tools

Excel

Outlook

MS Office

Job description

Term: 12 Month Fixed Term Contract - Maternity Cover

Hours: 08:30hrs - 17:00hrs, Monday to Friday.

About Us: At Gregory Distribution Ltd, we are committed to delivering excellence in logistics and transport services. Our team is dedicated to maintaining high standards of compliance and operational efficiency. Join us and grow your career in a supportive and expanding business environment. We foster a strong culture of teamwork and continuous improvement.

Job Description: At Gregory Distribution, we are currently seeking a Fleet Advisor to support the smooth running of our vehicle fleet. You will coordinate maintenance, manage supplier relationships, and ensure vehicles remain safe, compliant, and road‑ready. Working closely with drivers, internal teams, and external contractors, you will help minimise downtime and keep our fleet operating efficiently.

Key Responsibilities

• Schedule planned maintenance in line with operational needs, ensuring full compliance with all manufacturer requirements.
• Manage invoice queries, raise and process purchase orders and invoices, and accurately allocate associated costs across the business.
• Handle day‑to‑day queries and issues relating to trucks and trailers, including coordinating breakdown support, arranging recovery vehicles, and providing technical assistance to internal teams and external partners.
• Work with suppliers to negotiate competitive repair and maintenance costs, ensuring value for money while upholding all safety and legal compliance standards.
• Source, approve, and maintain strong relationships with reputable and qualified maintenance contractors for the fleet.
• Coordinate and oversee roadside breakdown responses for vehicles and equipment, including refrigeration units, tyres, tail‑lifts, and other ancillary components.
• Provide guidance to drivers and operators on maintenance matters, with a focus on minimising vehicle downtime.
• Deliver technical support to colleagues and customers as needed.

Requirements

• Experience in HGV Vehicle Maintenance and Repairs.
• Experience in supplier management and cost control.
• Excellent attention to detail and ability to manage multiple tasks effectively.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.

Why Join Gregory Distribution Ltd?

Training: Monthly Courses for a variety of areas.

Benefits: Additional holiday purchasing scheme*, Retail discounts with Circular Benefits*, Retail Trust Wellbeing Support*, and more.

Career Growth: Explore opportunities for professional development within our expanding business.

Company Benefits: Excellent holiday allowance. Life assurance, pension, and sickness scheme*.

Extras: Christmas Savings Club*, Black Circle Tyre Discount*, Cycle To Work Scheme*, Free Uniform and paid Volunteer Day.

Wellbeing Support: Benefit from the Retail Trust Wellbeing Support* program.

Team Environment: Be part of a strong culture of teamwork and collaboration.

Eligibility: Applicants must be eligible to work in the UK with no restrictions. Proof of Right to Work will be required at the interview stage.