Compliance Administrator

Gregory Distribution Ltd; Coalville; On-site; GBP 28,000 - 29,000; Full time

Benefits offered by this job

Holiday purchasing scheme

Retail discounts

Wellbeing support

Cycle To Work Scheme

Volunteer day

Free uniform

Job summary

Gregory Distribution Ltd is seeking a Compliance Administrator to join the compliance team in the UK. The role focuses on administering compliance processes, maintaining records, and supporting audits and safety initiatives.

You will monitor servicing systems, review licences and tachographs, and communicate requirements across the business. The role requires strong organisational skills, attention to detail, and the ability to work both independently and with others.

Qualifications

• Proven administrative experience within transport or logistics.
• Understanding of regulations and best practices in transport.
• Excellent written and verbal communication across levels.
• Highly organised with ability to prioritise multiple tasks.
• Attention to detail and deadline discipline.
• Proficient with Word, Excel and Outlook.
• Strong analytical and problem-solving abilities.
• Discreet handling of sensitive information.
• Self-motivated and collaborative, able to work independently.

Responsibilities

• Monitor and maintain servicing compliance systems and records.
• Ensure vehicle maintenance schedules, MOTs, inspections and safety checks.
• Review driving licences, CPC training, tachograph cards and right-to-work records.
• Review drivers' hours and WTD compliance, assist tachograph investigations.
• Communicate compliance requirements to staff and drivers.
• Identify and elevate compliance risks to Transport Manager.
• Support audits and inspections for policy and regulatory adherence.
• Track gate check failures and driving offences; ensure remedial actions.
• Maintain Safe Systems Of Work records; stay up to date.
• Collate data to produce KPIs and management reports.
• Review incident reports with Health and Safety advisors.
• Stay informed on regulatory changes and industry standards.

Skills

Administrative experience

Regulations knowledge

Communication skills

Organisation

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft Outlook

Analytical thinking

Discretion/confidential handling

Independent & collaborative work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About Us: At Gregory Distribution Ltd, we are committed to delivering excellence in logistics and transport services. Our team is dedicated to maintaining high standards of compliance and operational efficiency. Join us and grow your career in a supportive and expanding business environment. We foster a strong culture of teamwork and continuous improvement.

Job Description: At Gregory Distribution, we are currently seeking a Compliance Administrator. This position will be working within the compliance team and will involve all aspects of compliance administration processes and coordination.

Key Responsibilities:

• Monitor and maintain servicing compliance systems and records.
• Ensure vehicle maintenance schedules, MOTs, inspections, and safety checks are completed and documented.
• Monitor and review key compliance documentation, including driving licences, CPC training, tachograph cards, and right-to-work records.
• Review drivers' hours and Working Time Directive (WTD) compliance, assisting with the investigation of tachograph infringements where necessary.
• Communicate compliance requirements to members of staff including drivers to ensure Group process adherence.
• Identify and elevate compliance risks to the Transport Manager as required.
• Support audits and inspections to ensure adherence to company policies and regulatory standards.
• Track and follow up on gate check failures and driving offences, ensuring remedial actions are implemented.
• Ensure agency Safe Systems Of Work records are maintained and up to date.
• Collate and analyse data to produce detailed Operational Compliance KPIs and reports for management review.
• Review incident reports and liaise with Health and Safety advisors for appropriate action.
• Stay informed on regulatory changes and industry standards to ensure ongoing compliance.

Requirements:

• Proven administrative experience, ideally within the transport or logistics sector.
• Understanding of regulations and best practices within the transport industry.
• Excellent communication skills, both written and verbal, across all organisational levels.
• Highly organised with the ability to prioritise and manage multiple tasks effectively.
• Exceptional attention to detail and commitment to meeting deadlines.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong analytical and problem-solving abilities.
• Discreet and professional in handling sensitive and confidential information.
• Self-motivated and collaborative, with the ability to work independently and as part of a team.

Why Join Gregory Distribution Ltd?

Competitive Salary: £28,000 per annum - £29,000 per annum, depending on experience.

Hours: 08:00hrs - 17:30hrs, Monday to Friday.

Training: Monthly Courses for a variety of areas.

Benefits: Additional holiday purchasing scheme*, Retail discounts with Circular Benefits*, Retail Trust Wellbeing Support*, and more.

Career Growth: Explore opportunities for professional development within our expanding business.

Company Benefits: Excellent holiday allowance. Life assurance, pension, and sickness scheme*.

Extras: Christmas Savings Club*, Black Circle Tyre Discount*, Cycle To Work Scheme*, Free Uniform and paid Volunteer Day.

Wellbeing Support: Benefit from the Retail Trust Wellbeing Support* program.

Team Environment: Be part of a strong culture of teamwork and collaboration.

Eligibility: Applicants must be eligible to work in the UK with no restrictions. Proof of Right to Work will be required at the interview stage.