Fleet Administrator

JAM Recruitment Ltd; Tapton; Hybrid; GBP 15,000 - 22,000; Full time

Benefits offered by this job

Hybrid working

Training provided

Job summary

Pertemps on behalf of Royal Mail is hiring a Fleet Administrator in Chesterfield. Hybrid pattern with 4 days in the office and 1 day from home.

You will coordinate vehicle maintenance bookings, update records in M5, and liaise with workshops, drivers and controllers to keep Royal Mail’s fleet roadworthy and moving. The role emphasizes strong IT skills, good organisation, and the ability to handle multiple requests in a fast-paced environment.

Qualifications

• Experience in fleet/transport/logistics or vehicle maintenance is advantageous.
• Strong IT and database skills with MS Office proficiency.
• Ability to learn new systems quickly and work accurately.

Responsibilities

• Coordinate maintenance and repair bookings across Royal Mail workshops and external providers.
• Record and update booking information in M5 and other systems.
• Liaise with workshops, operators and internal teams to arrange appointments promptly.
• Maintain records and meet required timescales; support the Fleet External Maintenance Team.
• Help keep Vehicle Off Road (VOR) levels as low as possible.

Skills

IT & database skills

MS Office (Outlook, Excel, Word)

Learn new systems quickly

Organisation & attention to detail

Team collaboration

Adaptability under pressure

Calmness under pressure

Tools

M5 fleet management system

Job description

The Fleet Administrator position in Chesterfield, offered by Pertemps on behalf of Royal Mail, is a full-time, temporary role paying £13.52 per hour. This hybrid position involves coordinating vehicle maintenance and repairs within the Fleet External Maintenance Team. Day-to-day duties include liaising with Maintenance Controllers, workshops, and drivers to schedule essential work, updating records, and resolving logistical queries. Strong organisational skills and clear communication are essential for this busy role. You will support the smooth operation of a large delivery network, ensuring vehicles remain roadworthy and available. Previous administrative experience, particularly within transport or logistics, is advantageous, though comprehensive training will be provided. This contract offers a steady income and valuable experience within a major UK organisation.

Fleet Administrator – Royal Mail Working on behalf of Pertemps | Chesterfield | Hybrid

Are you organised, confident, and someone who thrives in a fast-paced environment? Do you enjoy keeping things moving and making sure everything runs smoothly behind the scenes? Pertemps are currently recruiting for a Fleet Administrator to join the Fleet External Maintenance Team on behalf of our long-standing client, Royal Mail. This is a fantastic opportunity to become part of a busy and collaborative team responsible for keeping Royal Mail’s fleet on the road. Working closely with Maintenance Controllers, Control Administrators, workshops and vehicle operators, you’ll play an important role in making sure vehicles get the maintenance and repairs they need, when they need them.

What will you be doing?

The main focus of the role will be within the Bookings Team , where you’ll coordinate vehicle maintenance and repair appointments across Royal Mail workshops and external providers. Your day-to-day responsibilities will include:

• Taking and processing maintenance booking requests from Royal Mail vehicle operators.
• Scheduling appointments with internal Royal Mail workshops and approved external providers.
• Accurately recording and updating booking information using M5 , Royal Mail’s internal fleet management system.
• Liaising with workshops, operators and internal teams to ensure appointments are arranged quickly and efficiently.
• Keeping records accurate and ensuring all administration is completed within required timescales.
• Working at pace to process bookings quickly and help keep VOR (Vehicle Off Road) levels as low as possible.
• Supporting the wider Fleet External Maintenance Team and assisting with other duties as required.

Every booking matters. By helping to get vehicles into maintenance quickly and efficiently, you’ll be playing a key role in helping keep Royal Mail’s fleet moving.

What are we looking for?

We’re looking for someone who is organised, proactive and comfortable working in a busy environment. You’ll need to be confident communicating with different teams, managing multiple requests and keeping on top of changing priorities. You should have:

• Good IT and database skills.
• Confidence using Microsoft Office , particularly Outlook, Excel and Word.
• The ability to learn new systems quickly and accurately.
• Excellent organisation and attention to detail.
• A positive, collaborative approach and the ability to work well as part of a team.
• Flexibility and the ability to adapt when priorities change.
• The ability to remain calm and efficient when working under pressure.
• Previous experience within a fleet, transport, logistics or vehicle maintenance environment would be advantageous, but is not essential.

Location & Working Pattern

Location: Future Walk, Chesterfield Working pattern: Hybrid – 4 days in the office and 1 day working from home Work-from-home day: Flexible Pay Rate: £13.52 per hour

Why join us?

This is a great opportunity to gain valuable experience working within the fleet operations of one of the UK's most recognised organisations. If you're an organised administrator who enjoys a fast-moving environment, working with people and making sure things happen when they need to, we'd love to hear from you!