Fleet Administrator

Golden Fox Recruitment Ltd; Kettering; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Benefits package

Job summary

Golden Fox Recruitment Ltd in Kettering is seeking an organised Fleet & Accounts Administrator to join a well-established organisation. The role combines fleet coordination with accounts and finance administration, including POs, invoicing and supplier liaison.

You will manage vehicle maintenance, compliance dates and provide accounts support. The role suits someone detail-oriented with strong Excel and systems experience, able to multitask in a busy environment.

Qualifications

• Strong administration and organisational skills.
• Comfortable managing a varied workload and taking ownership of day-to-day issues.
• Experience with fleet, accounts, facilities, maintenance or operational administration.
• Excellent Excel and general systems skills.
• Experience with purchase orders, invoicing or finance-related administration.
• Attention to detail and strong communication skills.

Responsibilities

• Maintain fleet spreadsheets and records (mileage, MOTs, servicing, fuel card usage).
• Coordinate vehicle maintenance and hire/temporary vehicles.
• Handle vehicle-related administration (insurance, PCNs, set-up or sale of vehicles).
• Provide accounts support (purchase orders, invoicing, debtor chasing).
• Maintain internal trackers and liaise with drivers, suppliers and teams.

Skills

Administration

Organisational skills

Excel

Finance administration

Communication

Tools

Fleet management systems

Invoicing software

Job description

Are you an organised Administrator with experience across fleet, accounts, facilities, maintenance or operational support?

We’re currently recruiting for a Fleet & Accounts Administrator to join a well-established organisation based in Kettering.

This is a varied role combining the day-to-day coordination of a company vehicle fleet with wider accounts and operational administration. You’ll help ensure vehicles remain maintained, compliant and operational, while also supporting the wider business with purchase orders, invoicing and general finance administration.

The role would suit somebody who is highly organised, confident using spreadsheets and internal systems, and comfortable liaising with drivers, suppliers and internal teams.

The Role

You’ll be responsible for the general upkeep and administration of the company fleet, responding to day-to-day vehicle issues and ensuring important maintenance and compliance dates are effectively managed.

Key responsibilities will include:

• Maintaining fleet spreadsheets and records, monitoring mileage, vehicle information, MOTs, servicing dates and fuel card usage
• Coordinating scheduled and emergency vehicle maintenance, including servicing, repairs and temporary/hire vehicles
• Managing vehicle-related administration including tracking systems, insurance claims, PCNs, travel cards and the set-up or sale of vehicles
• Providing accounts support including purchase orders, invoicing assistance, debtor chasing and overtime checks
• Maintaining internal trackers and liaising with drivers, suppliers and wider teams to resolve queries efficiently

About You

We’re looking for somebody with strong administration and organisational skills who is comfortable managing a varied workload and taking ownership of day-to-day issues.

Ideally, you’ll have:

• Previous experience within fleet, accounts, facilities, maintenance or operational administration
• Strong Excel, spreadsheet and general systems skills
• Experience with purchase orders, invoicing or finance-related administration
• Excellent organisation, attention to detail and communication skills
• The ability to prioritise and work effectively within a busy, reactive environment

Previous experience with fleet systems, vehicle servicing, hire vehicles, insurance claims, fuel cards or PCNs would be advantageous, although candidates with relevant transferable experience will also be considered.

Package

• Salary up to £32,000
• Permanent position
• Kettering-based role
• Benefits package
• Varied role with plenty of responsibility and autonomy

If you’re an experienced Fleet Administrator, Fleet Coordinator, Vehicle Administrator or Operations Administrator looking for your next opportunity, we’d love to hear from you.