Fleet Admnistrator

Consult2Recruit; Leyland; On-site; GBP 28,000 - 33,000; Full time

Benefits offered by this job

Free on-site parking

Competitive salary (£28k–£33k)

Job summary

Consult2Recruit is seeking a highly organised Hire Fleet Administrator to join our busy operations team in the UK. You will manage fleet records, hire contracts and ensure accurate documentation.

This in-person role requires strong organisational skills, attention to detail and good communication with customers and suppliers. Parking is free on-site, and the salary ranges between £28,000 and £33,000 per annum.

Qualifications

• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Confident communication with customers and suppliers.
• Good working knowledge of Microsoft Office applications (Excel, Word, Outlook).
• Ability to prioritise workloads and manage multiple tasks.

Responsibilities

• Maintain accurate records of fleet assets, hire agreements and service schedules.
• Process hire contracts, contract extensions and off-hire documentation.
• Liaise with customers regarding bookings, collections and vehicle returns.
• Coordinate with workshops to schedule maintenance, repairs and inspections.
• Monitor fleet compliance, including MOTs, servicing, insurance and safety checks.
• Handle invoice queries and provide general administrative support to the hire desk.
• Work closely with the operations team to ensure the fleet is managed efficiently.
• Provide a high standard of customer service to customers, suppliers and internal teams.
• Ensure all relevant documentation and records are kept accurate and up to date.

Skills

Organisational skills

Administrative skills

Attention to detail

Communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Hire Fleet Administrator

Salary: £28,000–£33,000 per annum

Location: In person

Parking: Free on-site parking

About the Role

We are looking for a highly organised and proactive Hire Fleet Administrator to join a busy and fast-paced team.

You will play a key role in supporting the smooth and efficient running of hire fleet operations, ensuring that vehicles, equipment and documentation are accurately managed and maintained to a high standard.

Key Responsibilities

• Maintain accurate records of fleet assets, hire agreements and service schedules.
• Process hire contracts, contract extensions and off-hire documentation.
• Liaise with customers regarding bookings, collections and vehicle returns.
• Coordinate with workshops to schedule maintenance, repairs and inspections.
• Monitor fleet compliance, including MOTs, servicing, insurance and safety checks.
• Handle invoice queries and provide general administrative support to the hire desk.
• Work closely with the operations team to ensure the fleet is managed efficiently.
• Provide a high standard of customer service to customers, suppliers and internal teams.
• Ensure all relevant documentation and records are kept accurate and up to date.

About You

The successful candidate will be highly organised, detail-oriented and confident working in a busy operational environment.

You will ideally have:

• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Confident communication skills, with the ability to build positive relationships with customers and suppliers.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• The ability to prioritise workloads and manage multiple tasks effectively.
• The ability to remain calm and organised when working under pressure.
• Previous experience within hire desk, fleet administration, transport or logistics would be advantageous, but is not essential.
• Experience using fleet management or hire systems would be beneficial.

What We Offer

• Competitive salary of £28,000–£33,000 per annum
• Free on-site parking
• A varied and fast-paced working environment
• The opportunity to develop your experience within fleet and hire operations
• A key role within a busy and supportive operations team