Fleet Coordinator

Sterling Recruitment Solutions; Cressing; On-site; GBP 23,000 - 32,000; Full time

Job summary

Sterling Recruitment Solutions is seeking a Fleet Coordinator for an entirely on-site, full-time role in the UK. The position involves 37.5 hours weekly (Mon-Fri) with shift patterns alternating between 06:00–14:00 and 10:00–18:00, and a fixed salary of £27,500 per year. The role focuses on managing daily vehicle operations, compliance, and efficient fleet administration on-site.

Qualifications

• Proven experience in fleet administration or transport coordination.
• Strong knowledge of UK vehicle compliance standards and regulations.
• Excellent data entry and organizational skills.
• Clear communication for liaising with vendors, contractors and staff.
• Proficiency in MS Office and fleet software systems.

Responsibilities

• Coordinate daily fleet logistics, vehicle assignments and routine maintenance.
• Ensure regulatory compliance including MOTs, servicing and insurance management.
• Maintain records of vehicle usage, fuel, driver documents and maintenance logs.
• Serve as primary contact for drivers regarding incidents, breakdowns and repairs.
• Process fleet invoices, PCNs and fuel card allocations.

Skills

Fleet administration

Transport coordination

Data entry

Communication

Vehicle compliance knowledge

Education

None

Tools

MS Office

Fleet management software

Job description

Role: Fleet Coordinator

Location: On-site (Full-time)

Hours: 37.5 hours per week (Monday to Friday)

Shift Patterns: Week 1 = 06:00-14:00, Week 2 = 10:00-18:00

Salary: £27,500 per annum

Position Type: Permanent

About the Role

On behalf of an established industry client, we are seeking an organized and proactive Fleet Coordinator to manage daily vehicle operations. This is an entirely on-site position ideal for a detailed administrator capable of keeping a busy fleet compliant, operational, and efficient.

Key Responsibilities

• Coordinate daily fleet logistics, vehicle assignments, and schedule routine maintenance or repairs.
• Ensure full regulatory compliance, including taxing, MOTs, servicing, and insurance management.
• Maintain accurate records of vehicle usage, fuel consumption, driver documentation, and maintenance logs.
• Serve as the primary point of contact for drivers regarding vehicle incidents, breakdowns, and repairs.
• Process fleet-related invoices, penalty charge notices (PCNs), and fuel card allocations.

Candidate Requirements

• Proven experience in fleet administration, transport coordination, or a related logistical role.
• Strong working knowledge of UK vehicle compliance standards and operational regulations.
• Excellent organizational skills with high attention to detail and accurate data entry.
• Clear communication skills for liaising with external vendors, contractors, and internal staff.
• Proficiency in MS Office and fleet management software systems.
• Good knowledge of vehicle repairs and associated costs.

Working Conditions

• Working Pattern: Fully office-based role (no hybrid/remote options available).
• Compensation: Fixed salary of £27,500 per annum.