Fleet Administrator

Hiring People; Long Sutton; On-site; GBP 28,000 - 29,000; Full time

Benefits offered by this job

28 days holiday

Company pension

National living wage

Mental health resources

Employee assistance scheme

Full training

Job summary

Hiring People is seeking a practical and adaptable Fleet Administrator in Cheam, Surrey. The role supports the Fleet Manager with day-to-day administration, scheduling, vehicle records, and tracking activity. It involves hands-on vehicle work, camera/tracking device installation, and training will be provided.

The role coordinates servicing, repairs and accidents, maintains Sabre records, and generates Webfleet reports. Full training and a 40-hour week, 8am–5pm, Monday–Friday are provided.

Qualifications

• Excellent communication and organisational skills.

Responsibilities

• Coordinate vehicle servicing, MOTs, breakdowns, repairs and temporary or relief vehicles, ensuring bookings and updates are managed promptly.
• Schedule appointments, update engineers' diaries and keep relevant departments informed of fleet arrangements.
• Respond to day-to-day telephone and email enquiries, chasing updates and resolving routine exceptions.
• Maintain accurate fleet records in Sabre, including vehicle details, fines, penalties, spare keys and driving licence information.
• Support vehicle accident administration, including liaising with employees, arranging repairs and maintaining insurance records.
• Prepare vehicles and documentation for new starters and carry out routine checks on vehicle condition, damage and appearance.
• Fit and remove vehicle cameras and tracking devices, including attending vehicles and working in vans when required.
• Update Webfleet tracking information, monitor tracking unit performance and prepare reports on efficiency and follow-up actions.

Skills

Communication

Organisational skills

Customer service

IT skills

Initiative

Multi-tasking

Positive attitude

Tools

Sabre

Webfleet

MS Office

Job description

Are you a practical, organised and adaptable administrator who enjoys variety and is happy to roll up your sleeves when needed?

We are looking for a practical, organised and flexible Administrator to support our Fleet team with day-to-day administration, scheduling, vehicle records and vehicle tracking activity.Reporting to the Fleet Manager, the successful candidate will play an important part in keeping fleet processes running smoothly and ensuring accurate information is maintained across our systems.

This is not a purely desk-based role.We are looking for someone who is versatile and willing to be hands-on when required, including working in and around vehicles, attending vehicles and supporting with the fitting and removal of vehicle cameras/tracking devices as well as ad hoc vehicle maintenance.Full training will be provided.

The main purpose of this role is to provide reliable administrative and practical support to the Fleet department, helping to coordinate vehicle servicing, repairs, accident administration, new starter preparation, vehicle records, tracking systems and associated fleet activity.

Other key responsibilities include:

• Coordinate vehicle servicing, MOTs, breakdowns, repairs and temporary or relief vehicles, ensuring bookings and updates are managed promptly.
• Schedule appointments, update engineers' diaries and keep relevant departments informed of fleet arrangements.
• Respond professionally to day-to-day telephone and email enquiries, chasing updates and resolving routine exceptions.
• Maintain accurate fleet records in Sabre, including vehicle details, fines, penalties, spare keys and driving licence information.
• Support vehicle accident administration, including liaising with employees, arranging repairs and maintaining insurance records.
• Prepare vehicles and documentation for new starters and carry out routine checks on vehicle condition, damage and appearance.
• Fit and remove vehicle cameras and tracking devices, including attending vehicles and working in vans when required.
• Update Webfleet tracking information, monitor tracking unit performance and prepare reports on efficiency and follow-up actions.

Essential skills required:

• Previous experience within a service delivery role would be an advantage
• A full, clean driving licence is essential (2+ years held due to insurance requirements)
• Excellent communication and organisation skills
• First rate customer service skills
• Good IT skills
• Self-motivated with the ability to use own initiative
• The ability to multi-task and work under pressure
• Positive with an enthusiastic, can-do attitude to work

Job details:

• Fleet Administrator
• Cheam, Surrey
• £27,976.00 to £29,120.00 per annum, depending on experience
• Full Time - 40 hours per week, 8am to 5pm, Monday to Friday
• Benefits include 28 days holiday (including bank holidays) increasing with service, a company pension scheme, national living wage, mental health awareness/resources, employee assistance scheme and full training

Due to large volumes of applications, we cannot always contact all applicants.If you do not hear from us within 10 days of your application, please assume that you have been unsuccessful on this occasion.