Temporary Lease Administrator - 12 week FTC

Lomond; Greater London; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

28 Days Holiday + Bank Holidays

Pension scheme

Cycle2Work Scheme

Family Friendly Leave

Employee Assistance Programme

Discounts via Lomondlife app

Job summary

Lomond is seeking a Lease Administrator for a 12-week fixed-term contract in London. The role focuses on creating and maintaining an accurate lease register, extracting key lease information from agreements, and ensuring robust audit trails. You will join the Facilities team and support with timely, precise data management.

Based at our office in London, the role reports to the Head of Asset Management and offers full-time hours with salary £28,000 per annum, pro rata, for the temporary period.

Qualifications

• Experience in administrative, data entry or office support roles.
• Excellent attention to detail and accuracy.
• Strong organisational skills and reliability in meeting deadlines.
• Proficient in Microsoft Excel, Word and Outlook.

Responsibilities

• Review lease agreements, licences and deeds to extract key details.
• Build and maintain a comprehensive lease register with dates and costs.
• Record information with clear source references and audit trails.
• Perform quality checks to uphold data accuracy.
• Identify missing documents or ambiguities and escalate as needed.
• Track outstanding queries and support project completion.
• Manage lease documentation from colleagues and archives.

Skills

Administrative experience

Data entry

Attention to detail

Organisational skills

MS Excel

MS Word

Outlook

Tools

Excel

Word

Outlook

Job description

Lease Administrator (Temporary 12-Week FTC)

Do you take pride in getting the details right? If you're someone who enjoys organised, methodical work and can confidently manage large volumes of information with accuracy, this Lease Administrator opportunity could be a great fit. Joining Lomond on a temporary 12-week fixed-term contract, you'll be based at our 70 St Mary Axe, London EC3A 8BE office, working full-time, reporting to the Head of Asset Management, and earning a salary of £28,000 per annum, pro rata.

As one of the UK's leading property services groups, Lomond is continually growing its portfolio of brands and properties. This role will play an important part in supporting the Facilities team by creating a reliable, accurate lease register that provides visibility of key lease dates, costs and obligations across the group. Full training will be provided, making this an excellent opportunity for a diligent administrator who enjoys detailed work and takes satisfaction in maintaining high standards

What you'll be doing

• Review lease agreements, licences, side letters and deeds of variation to identify and extract key lease information accurately
• Build and maintain a comprehensive lease register that provides a clear record of lease obligations, dates and costs across the group
• Record information with clear references to source documents and lease clauses, ensuring a robust audit trail
• Complete quality checks on your work to maintain the accuracy and integrity of lease data.
• Identify missing documentation, inconsistencies or unclear wording and escalate issues appropriately
• Track outstanding queries and maintain records to support project completion
• Locate, request and manage lease documentation from colleagues, offices and archive storage

What you'll need

We're not just looking for someone who fits our team; we want to be a good fit for you too! We're looking for individuals with qualities such as:

• Experience in an administrative, secretarial, office support or data entry role.
• Excellent attention to detail and a commitment to accuracy
• Strong organisational skills and the confidence to raise questions and escalate issues when needed
• Good working knowledge of Microsoft Excel, Word and Outlook.
• The ability to work independently, manage repetitive tasks and meet agreed deadlines
• A professional approach to handling confidential information and sensitive business documents.

Here\'s what you can look forward to

At Lomond Group, we believe in taking care of our people. That's why we offer some amazing perks and benefits through our engagement platform, LOMONDlife, such as:

• 28 Days Holiday + Bank Holidays
• A pension scheme to help you build towards retirement
• Car Salary Sacrifice Scheme
• Enhanced Family Friendly Leave covering maternity, paternity, adoption & IVF
• Free, confidential counselling through our Employee Assistance Programme
• Spread the cost of the latest gadgets & appliances with our Smart Tech Scheme
• Cut your commute's carbon footprint with our Cycle2Work Scheme
• Competitive base pay benchmarked to market, plus commission & performance bonuses on most roles
• Recognition for length of service, marked with special days & celebrations
• Funded professional qualifications to back your development & career growth
• Regular company socials, because we work hard & socialise even harder
• Access discounts at over 900 retailers through our smart spending app, plus a wellbeing centre with resources to help you stay active, eat well, build financial confidence & look after your mental health

At Lomond Group, we value diversity, inclusion & belonging. We welcome applications from people of all backgrounds, experiences, abilities & perspectives and are committed to creating an environment where everyone can thrive. Apply today.