Fleet Compliance Administrator

Foxtons; Staines-upon-Thames; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Opportunities for community engagement

Paid time off for volunteering

Training and development programs

Job summary

A leading estate agency in the UK seeks a Fleet Compliance Administrator to ensure all vehicle operations meet compliance and safety standards. The role includes monitoring compliance status, maintaining records, and coordinating with employees on training and policy. Strong administrative skills and knowledge of UK driving compliance are essential to success in this position. Join a team that values safety and compliance culture in a dynamic work environment.

Qualifications

• Experience in fleet management or compliance.
• Knowledge of UK driving compliance standards.
• Confident communication with employees.

Responsibilities

• Ensure compliance of company car and grey fleet drivers.
• Maintain accurate compliance records within systems.
• Track insurance, MOT, and license expiries.

Skills

Strong administrative skills

Communication skills

Attention to detail

Proficiency in Excel

Ability to manage multiple tasks

Job description

Our iconic fleet of branded Minis is one of the most recognisable parts of our identity.

The Fleet Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions.

Key Responsibilities

Compliance & Monitoring

• Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks).
• Maintain accurate, up to date compliance records within fleet management systems. (e.g., service history, monthly photos of vehicles)
• Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees.
• Identify non compliance issues and elevate where necessary to managers and Fleet Risk & Operations leadership.
• Ensure employee onboarding training is booked and attended by the employees.

Administration & Reporting

• Update and maintain fleet documentation, policies, and registers.
• Support audits by organising and providing required documentation.
• Assist in onboarding new starters regarding fleet requirements and compliance processes.
• Assist the Accident claims handler with any accident-related enquiries and recovery of losses.

Employee & Stakeholder Support

• Act as a first point of contact for compliance queries from employees and line managers.
• Provide clear guidance on grey fleet standards and required evidence.
• Support communication campaigns regarding safe driving, compliance reminders, and policy updates.

About You

Skills & Experience (Essential)

• Strong administrative skills with excellent attention to detail.
• Ability to manage multiple tasks and deadlines.
• Confident communicating with employees at all levels.
• Good understanding of confidentiality and data accuracy.
• Previous experience in fleet management, compliance, or safety administration.
• Knowledge of grey fleet requirements and UK driving compliance standards.
• Proficiency in Excel and reporting.

Personal Attributes

• Highly organised and proactive.
• Strong communication and follow up skills.
• Able to work independently while supporting a wider team.
• Enthusiastic about improving safety and compliance culture.

About Us

As London’s number 1 estate agency brand, our customers choose us because we get it done. And we know it’s our people that make us so successful. In over 40 years serving London and the Home Counties, we have discovered a winning formula for creating driven and ambitious professionals. This includes the best training at every stage, market-leading technology and the opportunity to work alongside some of the industry’s most influential professionals.

Is it important for you to know our Corporate Social Responsibility before you apply? Great, it’s important to us too. Whether we’re providing LGBTQ+ safe spaces, stocking our offices from charitable water suppliers or engaging in fabulous local events, our 50+ offices across London play a key part in our communities. We also offer annual paid time off for employees to volunteer at a charity of their choice. Many choose to support our partner, Single Homeless Project. This is London's largest homelessness charity, making a difference in 10,000 Londoners’ lives across all 32 boroughs.