Fleet Administrator

Pertemps Bond; Chesterfield; Hybrid; GBP 18,000 - 21,000; Full time

Job summary

Pertemps Bond is recruiting a Fleet Administrator for Royal Mail in Chesterfield. The role focuses on coordinating vehicle maintenance and repair bookings across Royal Mail workshops and approved external providers.

You will log bookings in M5, liaise with workshops, operators and internal teams, and ensure records and administration are completed promptly. The position is hybrid, with four days in the office and one day remote.

Qualifications

• Good IT and database skills.
• Confidence using Microsoft Office (Outlook, Excel, Word).
• Ability to learn new systems quickly and accurately.
• Excellent organisation and attention to detail.
• Positive, collaborative approach and ability to work in a team.
• Flexible and able to adapt when priorities change.
• Calm and efficient under pressure.

Responsibilities

• Coordinate vehicle maintenance and repair appointments across Royal Mail workshops and external providers.
• Record and update booking information using M5.
• Liaise with workshops, operators and internal teams to arrange appointments quickly.
• Keep records accurate and complete administration within required timescales.
• Help reduce Vehicle Off Road levels by processing bookings quickly.
• Support Fleet External Maintenance Team as required.

Skills

IT skills

Database skills

Microsoft Office

Attention to detail

Organisation

Teamwork

Tools

M5

Job description

Fleet Administrator – Royal Mail

Working on behalf of Pertemps | Chesterfield | Hybrid

Are you organised, confident, and someone who thrives in a fast-paced environment? Do you enjoy keeping things moving and making sure everything runs smoothly behind the scenes?

Pertemps are currently recruiting for a Fleet Administrator to join the Fleet External Maintenance Team on behalf of our long-standing client, Royal Mail.

This is a fantastic opportunity to become part of a busy and collaborative team responsible for keeping Royal Mail’s fleet on the road. Working closely with Maintenance Controllers, Control Administrators, workshops and vehicle operators, you’ll play an important role in making sure vehicles get the maintenance and repairs they need, when they need them.

What will you be doing?

The main focus of the role will be within the Bookings Team, where you’ll coordinate vehicle maintenance and repair appointments across Royal Mail workshops and external providers.

Your day-to-day responsibilities will include:

• Taking and processing maintenance booking requests from Royal Mail vehicle operators.
• Scheduling appointments with internal Royal Mail workshops and approved external providers.
• Accurately recording and updating booking information using M5, Royal Mail’s internal fleet management system.
• Liaising with workshops, operators and internal teams to ensure appointments are arranged quickly and efficiently.
• Keeping records accurate and ensuring all administration is completed within required timescales.
• Working at pace to process bookings quickly and help keep VOR (Vehicle Off Road) levels as low as possible.
• Supporting the wider Fleet External Maintenance Team and assisting with other duties as required.

Every booking matters. By helping to get vehicles into maintenance quickly and efficiently, you’ll be playing a key role in helping keep Royal Mail’s fleet moving.

What are we looking for?

We’re looking for someone who is organised, proactive and comfortable working in a busy environment. You’ll need to be confident communicating with different teams, managing multiple requests and keeping on top of changing priorities.

You should have:

• Good IT and database skills.
• Confidence using Microsoft Office, particularly Outlook, Excel and Word.
• The ability to learn new systems quickly and accurately.
• Excellent organisation and attention to detail.
• A positive, collaborative approach and the ability to work well as part of a team.
• Flexibility and the ability to adapt when priorities change.
• The ability to remain calm and efficient when working under pressure.
• Previous experience within a fleet, transport, logistics or vehicle maintenance environment would be advantageous, but is not essential.

Location & Working Pattern

Location: Future Walk, Chesterfield

Working pattern: Hybrid – 4 days in the office and 1 day working from home

Work-from-home day: Flexible

Pay Rate: £13.52 per hour

Why join us?

This is a great opportunity to gain valuable experience working within the fleet operations of one of the UK's most recognised organisations.

If you're an organised administrator who enjoys a fast-moving environment, working with people and making sure things happen when they need to, we’d love to hear from you!