Fleet Administrator

ACS Staffing Solutions; Kettering; On-site; GBP 23,000 - 29,000; Full time

Job summary

ACS Staffing Solutions in Kettering is seeking a Fleet Administrator to provide day-to-day administrative support across the fleet function. This permanent, office-based role reports to the Operations Manager and offers a stable, collaborative environment.

The role requires precise data handling, timely task completion, and proactive coordination with customers and internal teams. Experience in fleet admin is beneficial, with a focus on accuracy and service quality.

Qualifications

• At least 1 year of administration experience.
• Excellent written and verbal communication skills.
• Good telephone and customer service skills.
• Strong attention to detail.
• Good numeracy skills.
• Good IT literacy, particularly Microsoft Excel and spreadsheets.
• Excellent organisation and time-management skills.
• Ability to work to deadlines and to take ownership of tasks.

Responsibilities

• Provide general administrative support to the Fleet department.
• Assist with funding and administration of new vehicles.
• Manage and coordinate MOT administration.
• Respond to customer queries and provide high standard of service.
• Maintain accurate records and update spreadsheets and systems.
• Liaise with colleagues, customers and stakeholders by phone, email and other channels.
• Support wider team with general departmental duties.
• Take ownership of workload and prioritise tasks.

Skills

Attention to detail

Customer service

Communication skills

Time management

Independence

Education

A Levels or equivalent

Tools

Microsoft Excel

Job description

Fleet Administrator

Kettering

Office based - Full Time

Salary up to £26k

Are you an organised administrator with excellent attention to detail and a confident, professional approach to customer service?

We're working with an established Kettering-based business that is looking to appoint a Fleet Administrator on a permanent basis. This is a great opportunity to join a friendly and supportive team, providing essential administrative support across the fleet function.

The Role

Working closely with the Operations Manager and Operations Director, you will provide day-to-day administrative support and help ensure the fleet department runs efficiently and effectively.

You'll take ownership of your workload, ensuring tasks are completed accurately and within agreed timescales, while following company, departmental and client procedures.

Your responsibilities will include:

• Providing general administrative support to the Fleet department.
• Assisting with the funding and administration of new vehicles.
• Managing and coordinating MOT administration.
• Responding to customer queries and providing a high standard of customer service.
• Maintaining accurate records and updating spreadsheets and systems.
• Ensuring all tasks are completed accurately and promptly.
• Liaising with colleagues, customers and other stakeholders by telephone, email and other communication channels.
• Supporting the wider team with general departmental duties.
• Taking ownership of your workload and prioritising tasks effectively.
• Working in line with procedures and guidelines set by management.

About You

We're looking for someone who is organised, reliable and comfortable working in a busy administrative environment. You'll need to be able to manage your workload effectively, meet deadlines and maintain a high level of accuracy.

You should have:

• At least 1years' administration experience.
• Excellent written and verbal communication skills.
• Good telephone and customer service skills.
• Strong attention to detail.
• Good numeracy skills.
• Good IT literacy, particularly Microsoft Excel and spreadsheets.
• Excellent organisation and time-management skills.
• The ability to work confidently to deadlines and agreed timescales.
• A positive, team-focused approach.
• The ability to work independently and take ownership of tasks.
• Some form of further education or vocational qualification, such as A Levels, NVQ or equivalent.
• Previous fleet administration experience would be beneficial, but is not essential.

Why Apply?

This is an excellent opportunity to join an established company offering a friendly team, supportive working environment and long-term permanent position. You'll play an important role in supporting the day-to-day operation of the fleet function while developing your experience within an established business.