Fleet administrator

Build Recruitment Limited; North Waterhouse Farm; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Generous holiday allowance

Health cash back plan

Eye care vouchers

Competitive pension scheme

Life assurance

Job summary

Build Recruitment Limited is seeking a Fleet Compliance Administrator in Oldham for a hybrid role (3 days in office, 2 days at home). The position starts as 26 weeks temp-to-perm with a salary of £28,244 per year and benefits.

You will manage fleet and driver records, ensure legal and company compliance, and produce reports using fleet systems and Excel. Strong Excel skills and knowledge of the Road Traffic Act are essential.

Qualifications

• Proven experience in fleet administration or fleet compliance.
• Advanced Excel skills with formulas, lookups and pivot tables.
• Hands-on experience maintaining detailed compliance records and databases.

Responsibilities

• Maintain fleet and driver records for legal and company compliance.
• Produce fleet compliance and performance reports using fleet systems and Excel.
• Coordinate vehicle repairs, maintenance, and insurance claims with suppliers.
• Manage driver licence checking and escalate compliance issues.
• Monitor telematics and vehicle compliance data and report issues.

Skills

Fleet compliance

Fleet administration

Advanced Microsoft Excel

Data analysis

Record keeping

Confidential information handling

Road Traffic Act 1988 knowledge

UK driving licence

Tools

Fleet management software

Telematics systems

Job description

ob Title: Fleet Compliance Administrator (Temp to Perm)
Location: Oldham (Bower House) – Hybrid (3 days office, 2 days home)
Hourly Rate (Temp): £17.91 per hour
Permanent Salary: £28,244 per annum excellent benefits
Contract: 26 weeks temp-to-perm
Hours: Monday to Friday, 8:00am – 5:00pm
Driving Licence Required: Yes
Are you an organized administrator with a strong background in fleet operations and compliance? We are looking for a Fleet Compliance Administrator to join our team in Oldham. This is an excellent temp-to-perm opportunity, offering a smooth 26-week transition into a permanent contract with a competitive salary and an outstanding benefits package.
In this role, you will be the backbone of our fleet operations, ensuring all vehicles, drivers, and records remain fully legally and company-compliant.

What’s in it for you? (Permanent Benefits)

• Generous Holiday Allowance: 25 days annual leave plus bank holidays, with options to buy up to 5 additional days. Plus, earn extra days based on length of service (up to 4 additional days).
• Health Cash Back Plan: Claim money back on your essential healthcare costs, including dental, optical, and various treatments.
• Eye Care Vouchers: Free VDU/DSE eye tests every two years, plus £55 towards glasses if required for screen work.
• Competitive Pension Scheme: A defined contribution workplace pension with up to a 9% matched employer contribution via a tax-saving salary sacrifice arrangement.
• Life Assurance: Peace of mind with cover valued at three times your salary.

Key Responsibilities

• Compliance & Record Keeping: Maintain meticulous fleet and driver records to ensure total legal and company compliance. Monitor MOTs, servicing, inspections, licences, and vehicle compliance deadlines.
• Reporting & Data Analysis: Produce detailed fleet compliance and performance reports utilizing specialized fleet systems and Microsoft Excel.
• Operations & Supplier Coordination: Coordinate vehicle repairs, scheduled maintenance, insurance claims, and external supplier activity.
• Driver Management: Manage the driver licence checking processes and elevate any compliance or safety concerns immediately.
• Monitoring & Tracking: Monitor telematics and vehicle compliance data, escalating issues to management as appropriate.
• Fleet Lifecycle: Provide administrative support throughout the vehicle ordering, allocation, and disposal processes.

Essential Skills & Experience

• Proven experience working directly in fleet administration or fleet compliance.
• Advanced Microsoft Excel skills (must be confident with formulas, lookups, pivot tables, and data analysis).
• Hands‑on experience maintaining detailed compliance records and databases.
• Strong organizational skills, a sharp eye for detail, and experience handling confidential information securely.
• Good working knowledge of the Road Traffic Act 1988.
• A valid UK driving licence is required.

Desirable Skills & Experience

• Experience coordinating insurance claims and accident management.
• Experience utilizing fleet management software and telematics systems.
• Background working closely with vehicle lease providers, garages, and external maintenance suppliers.
• Up-to-date knowledge of vehicle legislation and wider fleet compliance.