Hybrid Fleet Booking & Maintenance Coordinator

Pertemps Bond; Chesterfield; Hybrid; GBP 18,000 - 21,000; Full time

Job summary

Pertemps Bond is recruiting a Fleet Administrator for Royal Mail in Chesterfield. The role focuses on coordinating vehicle maintenance and repair bookings across Royal Mail workshops and approved external providers.

You will log bookings in M5, liaise with workshops, operators and internal teams, and ensure records and administration are completed promptly. The position is hybrid, with four days in the office and one day remote.

Qualifications

• Good IT and database skills.
• Confidence using Microsoft Office (Outlook, Excel, Word).
• Ability to learn new systems quickly and accurately.
• Excellent organisation and attention to detail.
• Positive, collaborative approach and ability to work in a team.
• Flexible and able to adapt when priorities change.
• Calm and efficient under pressure.

Responsibilities

• Coordinate vehicle maintenance and repair appointments across Royal Mail workshops and external providers.
• Record and update booking information using M5.
• Liaise with workshops, operators and internal teams to arrange appointments quickly.
• Keep records accurate and complete administration within required timescales.
• Help reduce Vehicle Off Road levels by processing bookings quickly.
• Support Fleet External Maintenance Team as required.

Skills

IT skills

Database skills

Microsoft Office

Attention to detail

Organisation

Teamwork

Tools

M5

Job description

Pertemps Bond is recruiting a Fleet Administrator for Royal Mail in Chesterfield. The role focuses on coordinating vehicle maintenance and repair bookings across Royal Mail workshops and approved external providers.

You will log bookings in M5, liaise with workshops, operators and internal teams, and ensure records and administration are completed promptly. The position is hybrid, with four days in the office and one day remote.