Fleet Administrator

ECG Facilities Services; Blantyre; Presencial; GBP 24.000 - 32.000; Tempo integral

Benefícios oferecidos por esta vaga

Family Friendly Pay

Life Assurance

360 Wellbeing App - GP access

Death in Service Insurance

Scottish widow pension

Fertility Treatment Support Leave

Paid Maternity Leave

Paid Paternity Leave

Gym & fitness discounts

Employee Recognition Scheme

25 Days holiday

Resumo da vaga

ECG Facilities Services in Blantyre, Scotland is seeking a Fleet Administrator to coordinate daily fleet operations, invoicing, fuel spend, and cost allocation across vehicle teams. You will work with engineers, technicians and managers to maximize uptime and minimize downtime while ensuring accurate data entry and timely reporting.

The role requires 5–10 years in fleet or engineering environments, a full UK driving licence, and familiarity with fleet management software.

Qualificações

• Exposure to Fleet Management or Fleet Management Systems.
• 5–10 years’ experience in a similar or engineering environment.
• Ability to work on own initiative but also be a team player.

Responsabilidades

• Consolidation of Fleet Invoicing, ensuring invoices match actual vehicle usage and that costs are allocated to correct cost centres.
• Consolidation of fuel expenditure, ensuring fuel spend is categorised correctly and allocated to cost centres.
• Collation of accident and incident data, communication with insurers & approved vehicle repairers, scheduling repairs where required, prompt reconciliation of costs.
• Management of driver verification software application, parking software application and various fleet management software applications.

Conhecimentos

Fleet management systems

Driver licence

Data entry & numeracy

Ferramentas

Fleet management software

Descrição da vaga

Established in 1994, ECG Facilities Services is a leading provider of Mechanical and Electrical (M&E) maintenance across the UK. With a strong presence in the commercial, retail and industrial sectors, ECG also delivers specialist services in water hygiene and managed services - operating 24/7, 365 days a year.

With over 30 years of industry expertise and a workforce of more than 400 employees, ECG operates nationwide from its headquarters in Blantyre, Glasgow, supported by strategically located offices across the UK. Now part of the Mecsia Group, ECG continues to set the standard in facilities maintenance through innovation, real-time technology, and an unwavering commitment to excellence.

At ECG, we value the strength that comes from a diverse team. We are proud to promote equality, embrace inclusion, and stand firmly against discrimination in the workplace.

Location: Blantyre

Hours: 40 hours per week

Company Benefits

Family Friendly Pay

Life Assurance

360 Wellbeing App - 24/7 access to GP appointments

Death in Service Insurance

Scottish widow pension

Fertility Treatment Support Leave

Paid Maternity Leave

Paid Paternity Leave

Gym & fitness discounts and other lifestyle discounts

Employee Recognition Scheme

25 Days holiday (excluding bank holidays)

Day to day interaction with ECG Fleet Users, (our engineers technicians and managers), to ensure maximum up time and minimum downtime for our engineers and technicians.

Working alongside the current Fleet Administrator to ensure all daily, weekly, monthly and ad hoc tasks are completed on time.

Work alongside the existing Fleet Administrator in keeping all aspects of fleet management systems and processes up to date.

Consolidation of Fleet Invoicing, ensuring invoices match actual vehicle usage and that costs are allocated to the correct cost centres.

Consolidation of fuel expenditure, ensuring fuel spend is categorised correctly and allocated to the correct cost centres.

Collation of accident & incident data, communication with Insurers & approved vehicle repairers, scheduling repairs where required, prompt reconciliation of accident/incident costs.

Management of driver verification software application, parking software application and a number of different vehicle management software applications that are deployed by the business.

Skills & Qualifications Required

Ideally candidates would have some exposure to Fleet Management or Fleet Management Systems, Vehicle Servicing/Scheduling/Operations.

5 – 10 years’ experience in a similar or engineering environment.

Personal Qualities/Skills

Detailed and highly numerate.

Ability to work on own initiative but also be a team player.

Must have full UK drivers licence and must be confident driving LCV’s up to 3 tonnes in weight.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.

I agree with having my data stored for 36 months.

When you apply, we may conduct a background check using public databases and websites and utilising a web search engine. Your CV may be retained for a maximum period of one year.

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