Fleet Operations & Data Administrator

ECG Facilities Services; Blantyre; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Family Friendly Pay

Life Assurance

360 Wellbeing App - GP access

Death in Service Insurance

Scottish widow pension

Fertility Treatment Support Leave

Paid Maternity Leave

Paid Paternity Leave

Gym & fitness discounts

Employee Recognition Scheme

25 Days holiday

Job summary

ECG Facilities Services in Blantyre, Scotland is seeking a Fleet Administrator to coordinate daily fleet operations, invoicing, fuel spend, and cost allocation across vehicle teams. You will work with engineers, technicians and managers to maximize uptime and minimize downtime while ensuring accurate data entry and timely reporting.

The role requires 5–10 years in fleet or engineering environments, a full UK driving licence, and familiarity with fleet management software.

Qualifications

• Exposure to Fleet Management or Fleet Management Systems.
• 5–10 years’ experience in a similar or engineering environment.
• Ability to work on own initiative but also be a team player.

Responsibilities

• Consolidation of Fleet Invoicing, ensuring invoices match actual vehicle usage and that costs are allocated to correct cost centres.
• Consolidation of fuel expenditure, ensuring fuel spend is categorised correctly and allocated to cost centres.
• Collation of accident and incident data, communication with insurers & approved vehicle repairers, scheduling repairs where required, prompt reconciliation of costs.
• Management of driver verification software application, parking software application and various fleet management software applications.

Skills

Fleet management systems

Driver licence

Data entry & numeracy

Tools

Fleet management software

Job description

ECG Facilities Services in Blantyre, Scotland is seeking a Fleet Administrator to coordinate daily fleet operations, invoicing, fuel spend, and cost allocation across vehicle teams. You will work with engineers, technicians and managers to maximize uptime and minimize downtime while ensuring accurate data entry and timely reporting.

The role requires 5–10 years in fleet or engineering environments, a full UK driving licence, and familiarity with fleet management software.