Fleet Administrator

Omega Resource Group; Birmingham; On-site; GBP 15,000 - 21,000; Full time

Job summary

Omega Resource Group is seeking a detail-oriented Fleet Administrator in Solihull to ensure driver and vehicle compliance across the UK and international regions. The role involves processing documents, managing licenses, MOTs, DVLA checks and insurance, and working closely with drivers to resolve issues.

The position is an ongoing temporary contract based in the Solihull office, with Monday to Friday, 5 days in the office.

Qualifications

• Strong attention to detail and organisational skills.
• Excellent communication skills (written and verbal).
• Comfortable with compliance systems and databases (training provided).
• Ability to handle sensitive information confidentially and verify documents.
• Proficient in Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Monitor drivers’ compliance across the UK, Northern Ireland, and other regions.
• Identify and address compliance issues using internal systems (licences, MOT, DVLA checks, medicals, insurance).
• Communicate with drivers to resolve issues and advise on corrective actions.
• Verify authenticity and accuracy of submitted documents (licences, medical certificates, MOT, insurance).
• Manage collection, processing and filing of documents in line with regulations.
• Collaborate with team to manage workload and share process knowledge.
• Undertake additional duties or projects as required.

Skills

Attention to detail

Communication skills

MS Office

Confidentiality

Organisational skills

Job description

Fleet Administrator

Solihull

£13 per hour

Ongoing temporary contract

Monday to Friday, 5 days in the office

We are seeking a detail-oriented and organised Fleet Administrator to join our team in Solihull. This role focuses on ensuring driver and vehicle compliance across the UK and international regions, supporting a smooth and compliant fleet operation.

Key Responsibilities – Fleet Administrator

• Monitor drivers’ compliance status across multiple regions, including the UK, Northern Ireland, and other countries.
• Proactively identify and address compliance issues using internal systems (e.g., licence expirations, MOT status, DVLA checks, medical certifications, insurance coverage, and region-specific requirements).
• Communicate professionally with drivers via email or phone to resolve issues, providing clear guidance on corrective actions (such as renewing licences, updating insurance, or completing required training/e-learning).
• Verify the authenticity and accuracy of submitted documents, including driving licences, medical certificates, MOT certificates, and insurance documents.
• Manage the collection, processing, and filing of documents (both electronic and manual, in line with regional regulations).
• Collaborate with team members to manage departmental workload, respond to assigned tasks, and share knowledge of processes and solutions.
• Undertake any other duties or special projects as required.

Requirements – Fleet Administrator

• Strong attention to detail and organisational skills.
• Excellent communication skills (written and verbal) for professional interactions with drivers and colleagues.
• Comfortable working with compliance systems and databases (training provided on specific tools).
• Ability to handle sensitive information confidentially and verify document authenticity.
• Previous administrative experience is essential; experience in fleet, compliance, or transport administration is advantageous but not required.
• Proficient in Microsoft Office (Outlook, Excel, Word).