Fleet Administrator

Staffline; Birmingham; On-site; GBP 15,000 - 21,000; Full time

Job summary

Staffline in Solihull is seeking a Fleet Administrator to manage driver and vehicle compliance across the UK and international regions. This office-based role requires meticulous organisation and strong communication to support a compliant fleet operation.

You will monitor licence expirations, MOT status, DVLA checks, insurance coverage, and regional requirements, ensuring accurate document submission and filing. Training on tools will be provided.

Qualifications

• Previous administrative experience is essential.
• Attention to detail and organisational skills are required.
• Experience with compliance systems and databases is advantageous.
• Proficient in Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Monitor drivers' compliance status across UK, NI, and international regions.
• Identify and address compliance issues using internal systems.
• Communicate with drivers via email or phone to resolve issues.
• Verify documents for authenticity and accuracy.
• Manage collection, processing and filing of documents.
• Collaborate with team to manage workload and share knowledge.
• Undertake other duties or projects as required.

Skills

Attention to detail

Communication skills

Microsoft Office

Tools

Compliance systems

Databases

Job description

Fleet Administrator

Solihull

£13 per hour

Ongoing temporary contract

Monday to Friday, 5 days in the office

We are seeking a detail-oriented and organised Fleet Administrator to join our team in Solihull. This role focuses on ensuring driver and vehicle compliance across the UK and international regions, supporting a smooth and compliant fleet operation.

Key Responsibilities - Fleet Administrator

• Monitor drivers' compliance status across multiple regions, including the UK, Northern Ireland, and other countries.
• Proactively identify and address compliance issues using internal systems (e.g., licence expirations, MOT status, DVLA checks, medical certifications, insurance coverage, and region-specific requirements).
• Communicate professionally with drivers via email or phone to resolve issues, providing clear guidance on corrective actions (such as renewing licences, updating insurance, or completing required training/e-learning).
• Verify the authenticity and accuracy of submitted documents, including driving licences, medical certificates, MOT certificates, and insurance documents.
• Manage the collection, processing, and filing of documents (both electronic and manual, in line with regional regulations).
• Collaborate with team members to manage departmental workload, respond to assigned tasks, and share knowledge of processes and solutions.
• Undertake any other duties or special projects as required.

Requirements - Fleet Administrator

• Strong attention to detail and organisational skills.
• Excellent communication skills (written and verbal) for professional interactions with drivers and colleagues.
• Comfortable working with compliance systems and databases (training provided on specific tools).
• Ability to handle sensitive information confidentially and verify document authenticity.
• Previous administrative experience is essential; experience in fleet, compliance, or transport administration is advantageous but not required.
• Proficient in Microsoft Office (Outlook, Excel, Word).

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