Fleet Administrator

Omega Resource Group; Coleshill Heath; On-site; GBP 15,000 - 21,000; Full time

Job summary

Omega Resource Group is seeking a Fleet Administrator in Solihull to ensure driver and vehicle compliance across the UK and international regions. The role focuses on verifying documents, maintaining compliance records, and supporting fleet operations.

The position is an ongoing temporary contract with five days in the office, offering £13 per hour and a detail-oriented, communicative candidate ready to handle confidential information and regulatory checks.

Qualifications

• Strong attention to detail and organisational skills.
• Excellent written and verbal communication.
• Comfortable working with compliance systems and databases.
• Ability to handle sensitive information confidentially and verify document authenticity.
• Previous administrative experience is essential; experience in fleet, compliance, or transport administration is advantageous but not required.

Responsibilities

• Monitor drivers' compliance status across the UK, Northern Ireland, and other regions.
• Proactively identify and address compliance issues using internal systems (licence expirations, MOT status, DVLA checks, medical certifications, insurance, and region-specific requirements).
• Communicate professionally with drivers via email or phone to resolve issues and provide guidance on corrective actions.
• Verify the authenticity and accuracy of submitted documents, including licences, medical certificates, MOT certificates, and insurance documents.
• Manage collection, processing, and filing of documents (electronic and manual) in line with regional regulations.
• Collaborate with team members to manage workload, respond to tasks, and share knowledge of processes.
• Undertake any other duties or special projects as required.

Skills

Attention to detail

Organisational skills

Communication skills

Microsoft Office

Confidential information handling

Tools

Microsoft Office

Database systems

Job description

Fleet Administrator

Solihull

£13 per hour

Ongoing temporary contract

Monday to Friday, 5 days in the office

We are seeking a detail-oriented and organised Fleet Administrator to join our team in Solihull. This role focuses on ensuring driver and vehicle compliance across the UK and international regions, supporting a smooth and compliant fleet operation.

Key Responsibilities - Fleet Administrator

• Monitor drivers' compliance status across multiple regions, including the UK, Northern Ireland, and other countries.
• Proactively identify and address compliance issues using internal systems (e.g., licence expirations, MOT status, DVLA checks, medical certifications, insurance coverage, and region-specific requirements).
• Communicate professionally with drivers via email or phone to resolve issues, providing clear guidance on corrective actions (such as renewing licences, updating insurance, or completing required training/e-learning).
• Verify the authenticity and accuracy of submitted documents, including driving licences, medical certificates, MOT certificates, and insurance documents.
• Manage the collection, processing, and filing of documents (both electronic and manual, in line with regional regulations).
• Collaborate with team members to manage departmental workload, respond to assigned tasks, and share knowledge of processes and solutions.
• Undertake any other duties or special projects as required.

Requirements - Fleet Administrator

• Strong attention to detail and organisational skills.
• Excellent communication skills (written and verbal) for professional interactions with drivers and colleagues.
• Comfortable working with compliance systems and databases (training provided on specific tools).
• Ability to handle sensitive information confidentially and verify document authenticity.
• Previous administrative experience is essential; experience in fleet, compliance, or transport administration is advantageous but not required.
• Proficient in Microsoft Office (Outlook, Excel, Word).