Finance & HR Manager

RAY OF HOPE; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A charitable organization in Greater London seeks a finance manager to oversee financial reporting, manage budgets, and handle payroll processes. The ideal candidate should have a degree in finance and relevant experience, with strong analytical and interpersonal skills to ensure accurate financial operations. Responsibilities include preparing financial reports, managing grant utilisation, and ensuring compliance with financial regulations. This role offers an opportunity to impact financial operations within a meaningful cause.

Qualifications

• Strong analytical, interpersonal, and stakeholder management skills.
• Ability to plan, multitask, and work with a high level of accuracy and attention to detail.
• Relevant finance-related experience in any sector.

Responsibilities

• Oversee and support bank and cash-on-hand reconciliation.
• Prepare yearly financial reports for management and the Audit Committee.
• Manage and monitor grant utilisation and verify grant submission reports.
• Work with department heads on budget requirements and preparation.
• Manage monthly payroll, including interns and vendor payments.

Skills

Analytical skills

Interpersonal skills

Stakeholder management

Attention to detail

Multitasking

Education

Degree in Finance or equivalent qualification

Job description

Key Responsibilities

Financial Reporting

• Oversee and support bank and cash-on-hand reconciliation and perform GL review for month-end closing prepared by the Accounts Executive
• Monthly financial closing, including Stripe and balance reconciliations
• Prepare yearly financial reports for management and the Audit Committee
• Manage and monitor grant utilisation and verify/approve grant submission reports to relevant funding agencies
• Maintain deferred revenue (quarterly)
• Maintain balance sheet schedules for year-end audit
• Maintain a manual journal file for the financial year
• Oversee proper filing of invoices, receipts, and bank statements
• Prepare and present monthly financial reports for management and relevant committees
• Provide secretariat support for Audit and Finance Committees, including preparation of meeting materials, minutes, and follow-up actions

External Audit

• Prepare for external audit, including internal stock take, year-end closing, and audit schedules
• Liaise with external auditors on audit requirements
• Prepare and review audit schedules
• Support ad‑hoc audits by MCCY (internal audit) and Tote Board (grant audit)

Internal Control

• Review and revise policies, SOPs, and procedures to comply with recommended practices
• Work with Heads of Department and staff on SOP adherence
• Coordinate with various parties during internal audits
• Ensure proper documentation for disbursements and campaigns

Budget Process

• Work with department heads on budget requirements and preparation
• Consolidate budgets and submit for approval by the Finance Chair
• Work proactively with the GM and DGM on monthly budget and cashflow tracking
• Prepare 12‑month rolling cashflow projections
• Ensure actual balances closely align with projected balances

Human Resources

• Manage monthly payroll, including interns and vendor payments
• Handle CPF submissions
• Process staff claims and payments
• Approve and manage staff leave
• Oversee new employee onboarding
• Prepare intern and staff employment/service agreements
• Submit IRAS AIS filings
• Update off‑in‑lieu leave records upon approval
• Register staff for training courses as directed by the Executive Director

Other Responsibilities

• Respond to finance‑related enquiries received via [e-mail]
• Perform ad‑hoc duties delegated by the Executive Director (e.g. minute‑taking, arranging board meetings)
• Submit Tax‑Deductible Receipt (TDR) donations via the IRAS portal

Requirements

• Strong analytical, interpersonal, and stakeholder management skills
• Ability to plan, multitask, and work with a high level of accuracy and attention to detail

Qualifications

• Degree in Finance or equivalent qualification
• Relevant finance‑related experience in any sector