Finance & Facilities Administrator (FM Operations)

CBRE, Inc.; Capenhurst; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBRE, Inc. on-site at Capenhurst seeks an administrative professional to support facilities management operations. You will maintain QHSE documentation, manage CAFM systems, and coordinate maintenance across client sites.

The role involves processing invoices, purchase orders, timesheets, and reporting, with regular meetings to review performance and SLAs. Monday to Friday, 8am-5pm, early finish Fridays, on-site work.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.

Responsibilities

• Maintain QHSE documentation using CBRE systems and records.
• Manage CAFM system as key user, including PPM records.
• Schedule engineers and coordinate on-site visits.
• Handle client calls and dispatch jobs to engineers.
• Process timesheets, expenses, and supplier invoices weekly.
• Prepare monthly reports with contract manager and review SLAs.
• Raise purchase orders and manage extra works within contracts.
• Monitor P&L and debt reports, and review open orders.
• Work Monday to Friday, 8am-5pm; early finish Fridays.

Skills

Administrative experience

FM industry knowledge

Vendor invoice processing

Tools

eLogbooks

CAFM system

Hazard Reports

Job description

CBRE, Inc. on-site at Capenhurst seeks an administrative professional to support facilities management operations. You will maintain QHSE documentation, manage CAFM systems, and coordinate maintenance across client sites.

The role involves processing invoices, purchase orders, timesheets, and reporting, with regular meetings to review performance and SLAs. Monday to Friday, 8am-5pm, early finish Fridays, on-site work.